Request for Information (RFI) from Indigenous Business(es) Interested in Providing Services for Facilities Maintenance and Support Services Contract in Gagetown, New Brunswick
Purpose of this Request for Information
This is not a bid solicitation. Defence Construction Canada is collecting responses to this Request for Information for information purposes.
This is a Request for Information (RFI) from Indigenous Business(es) (or eligible Joint Ventures) with interest in providing goods and/or services to the Department of National Defence (DND) for installations located at Canadian Forces Housing Agency (CFHA) for Residential Housing Units (RHUs) located in 5CDSB Gagetown, New Brunswick publicly on MERX. The RFP can be found on MERX at the following link: https://www.merx.com/dcc/solicitations/open-bids/RFP-Facilities-Maintenance-and-Support-Services-CFB-Gagetown-NB/0000229655?origin=0
The initial Period of Service under the FM contract is expected to be from April 1, 2023 for a four (4) year period.
The FM contract are expected to include the potential for two (2) additional two (2) year periods followed by an additional one (1) year period, for a possible total of nine (9) years.
The estimated contract value over the possible total duration of the Period of Service is in the order of $67,500.000
As part of Canada’s commitment to maximize the participation of Indigenous peoples and businesses, the RFP includes an Indigenous Benefits Plan (IBP) requirement that aims to set-aside a portion of the required FM and support services under the FM contract for Indigenous Business(es) (or eligible Joint Ventures).
The intent of this RFI is to develop a list of Indigenous Businesses eligible to be registered with the Indigenous Services Canada (ISC) Indigenous Business Directory (IBD) that will be made available as a resource for FM contractors to obtain sub-trade pricing.
The RFP for the FM contract will occur in two steps. In Step 1, FM contractors (Proponents) will submit their technical proposals and in Step 2, short-listed Proponents will submit their bid price. In Step 2, the short-listed Proponents will identify the type and value of services to be provided by Indigenous Businesses. At this stage, Indigenous Businesses will be required to be registered with the ISC IBD in order to be considered eligible for the IBP under the FM contract.
Information on how to register an Indigenous Business on the IBD can be found at this link: https://services.aadnc-aandc.gc.ca/IndigenousBusinessDirectory
DCC will use the IBD to confirm that the firms listed in the FM contractor’s IBP are Indigenous Businesses, registered and in good standing with the IBD prior to awarding the FM contract.
Required Goods and Services
DCC is asking Indigenous Businesses (or eligible Joint Ventures) to identify themselves if they are qualified, capable and interested in providing goods and/or services in support of the FM and Support Services contract, including, but not limited to:
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- Building envelopes (roof finishes, doors, windows)
- Carpentry
- Plumbing
- Painting
- Flooring (ceramic, resilient vinyl, and hardwood)
- Electrical
- Kitchen renovations
- Bathroom renovations
- Heating, Ventilation, Air Conditioning and Refrigeration (HVAC) systems (gas furnaces, gas boiler (1 location), electric hot water tanks, tankless gas water heaters, A/C systems, Heat Recovery Ventilators (HRVs), etc.)
- Fire Detection, Suppression and Life safety systems (smoke detectors and sprinkler systems)
- Integrated Pest Management services
- Landscaping & Grounds Maintenance services
- Cleaning & Janitorial services
- Hazardous Materials Management services
- Snow & Ice Clearance services
Eligibility Requirements
Under the ISC IBD “Indigenous Business” means an enterprise that is a sole proprietorship, limited company, cooperative, partnership or not-for-profit organization in which:
- Indigenous Persons have majority ownership and control meaning at least 51 percent (%), and
- In the case of a business enterprise with six (6) or more Full-time Employees, at least 33 percent (%) of the Full-time Employees are Indigenous Persons.
- If a Joint Venture is formed between Indigenous and non-Indigenous Business(es), the Indigenous Business(es) which form party to the Joint Venture shall have at least 51 percent (%) ownership and control of the Joint Venture.
- Is eligible to be registered on ISC’s IBD.
For more information about eligibility visit ISC’s website: https://www.sac-isc.gc.ca/eng/1100100033057/1610797769658#c2
Submission Requirements
Indigenous Businesses that consider themselves qualified, capable and interested to provide goods and/or services listed in this RFI are asked to indicate their interest by submitting a completed Response Form, using the template provided, by June 25, 2021.
The Response Form, using the template provided, shall be submitted to DCC in hardcopy form to:
Defence Construction Canada
Atlantic Regional Office
175 Western Parkway, Suite 100
Bedford, NS B4B 0V1
or submitted via email to DCC to:
Camille Attia
camille.attia@dcc-cdc.gc.ca
All envelopes should be labelled “RFI for HAXGA50”, and emails should contain “RFI for HAXGA50” in the subject line.
To respond to the RFI, the required submission to DCC is a completed Response Form. No other documentation is required.
Security Requirements
The FM contract has security clearance requirements. Contractor/subcontractor personnel requiring access to sensitive areas must each hold a valid personnel security screening at the level of RELIABILITY STATUS or SECRET, as required, granted or approved by the Contract Security Program, Public Services and Procurement Canada (CSP, PSPC)
Confidentiality
Subject to the terms of the Response Form, information provided to DCC by a respondent in its Response Form will not be shared publicly by DCC and will only be disclosed by DCC to the short-listed FM contractors (Proponents) who are invited to participate in Step 2 of the RFP.
By responding to this RFI, the respondent consents and agrees, under the Defence Production Act (Canada), the Privacy Act (Canada) and all other applicable statutes, that DCC may, for such time as it deems necessary to carry out the purposes described under this RFI, collect, retain and disclose the respondent’s information provided under the Response Form as is contemplated under this RFI.
By responding to this RFI, the respondent acknowledges and agrees that no consideration is or will be provided by DCC for the respondent’s information provided under the Response Form, and DCC provides no representations, assurances nor any guarantees that responding to this RFI will result in the respondent being considered, selected or awarded the right to participate in the provision of goods and/or services under the FM contract or any other DCC contracts.
