Basic Information

Reference Number

0000242495

Issuing Organization

Defence Construction Canada - Ontario Region

Solicitation Type

APN - Advanced Procurement Notice (Formal)

Solicitation Number

APN_Kingston_FY2023-24_DOS

Title

APN_Base Program 2023-24 (Q1-Q2) - Kington, Ontario

Source ID

FD.CC.ON.862537.C96394

Details

Location

Canada, Ontario, Kingston-Pembroke

Delivery Point

Kingston, Ontario

Description

Advance Procurement Notice
CFB Kingston Base Program
Kingston, Ontario
(with Security Requirements)

Purpose of this Advance Procurement Notice
This is not a bid solicitation. This is an advance notice of a potential contract with anticipated security requirements to provide interested contractors an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this contract will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

Description of the Project and Services
Contracts may include, but are not limited to:

Inspection, testing and maintenance services of DND infrastructures.It is anticipated that the following solicitations will proceed as noted in the table below. This is conditional on the contract receiving approval to proceed from DND.

Contract Number: KN229903_79240
Title: Ammonia Refrigeration System Inspection, Testing & Maintenance (ITM), Kingston, Ontario
Approximate Estimate: $400,000
Anticipated Posting: April 1, 2023
Description: Includes daily inspection of ammonia refrigeration systems and ice plant equipment at Constantine Arena. In addition to end of season shutdown and start-up services annually.

Contract Award and Anticipated Security Requirements
In order to be eligible for contract award, a contractor will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the tender documents.

As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:

for contractors: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC); and

Industrial Security Program (ISP) Sponsorship
Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors that are interested in submitting or participating in a bid for this procurement that falls under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.

Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.

To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, contractors are asked to quote the following information, among other things:

Contract number KN229903_79240; and
Level of clearance requested to be sponsored for.

Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the contractor to complete a sponsorship request package. Once DCC has determined that the contractor has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the contractor based on the following timelines:

30 calendar days prior to planned tender closing, for DESIGNATED ORGANIZATION SCREENING (DOS); and

Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the contractor regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the contractor will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.

Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to:

Robin Entwistle
Team Lead, Contract Services
Defence Construction Canada
613-449-4964
Robin.Entwistle@dcc-cdc.gc.ca

Disclaimer
DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a contractor will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the contractor accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.

Dates

Publication

2023/03/06 08:18:42 AM EST

Bid Intent

Not Available

Questions are submitted online

Closing Date

2023/09/29 02:00:00 PM EDT

Contact Information

Robin Entwistle

613-449-4964

KNContracting@dcc-cdc.gc.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

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