Basic Information

Reference Number

0000091487

Issuing Organization

City of Ottawa

Owner Organization

TS - Transit Projects & Facilities Mgmt Branch

Solicitation Type

RFI - Request for Information (Formal)

Solicitation Number

01318-95883-I01

Title

TS/TCSP Property Agent for Retail Spaces on Transit Property

Source ID

PU.MU.ON.6700.C70679

Details

Location

Canada, Ontario, Ottawa

Description

Request for Information #01318-95883-01 PROPERTY AGENT FOR RETAIL SPACES ON TRANSIT PROPERTY

Purpose of the RFI:
The purpose of this Request for Information (RFI) is:

Engage the property agent and management community, and to solicit industry feedback that will help OC Transpo re-define the requirements, scope of work, performance standards and specifications in obtaining a property agent to secure and manage retail tenants
In addition to obtaining industry feedback, the information obtained through discussions will help OC Transpo assess the level of market interest in regard to managing retail in the transit environment
To provide respondents with an opportunity to review the draft requirements, scope of work, performance standards and specifications, and to provide comments thereon
To learn from the Respondents what their requirements would be to engage in contractual agreement and act on behalf of OC Transpo for the purposes of this RFI
To seek Respondent Information Sessions / meetings with organizations with the ability to provide solutions for the work contemplated in this RFI.This RFI is intended to solicit information only. The preparation and issuance of this RFI is not part of a procurement process at this time and is not intended to create any legal obligations between the Respondents and the City. This RFI is solely intended to confirm the strategic direction for a future procurement process.

Requirement:
The Transportation Services Department, (OC Transpo), of the City of Ottawa is seeking information from qualified respondents with expertise and experience in the management of retail and commercial spaces.
OC Transpo is not seeking to enter into agreements with individual tenants and instead are seeking a property agent/manager to act on the City’s behalf when entering into agreements with tenants. Primarily, OC Transpo is interested in finding a property agent/management company that would act on behalf of OC Transpo in marketing the retail spaces in order to secure a tenant, negotiate the terms and produce the lease agreements, as well as the on-going management of the tenants.
The opportunity includes four (4) designated retail spaces, as identified in Phase 1 of the Confederation Line, located at Tunney’s Pasture, Rideau, Hurdman, and Blair Stations, as well as an existing vacant space located at Terry Fox Station.

Inquiries
Unlike regulations pertaining to the release of a formal bid solicitation it is not the intention of this RFI to restrict communication in any way between the City and potential proponents. Ongoing discussions and communications between the City and these interested parties are not only welcomed, but also encouraged.
The City welcomes industry feedback/comments on any or all aspects of this initiative.
All inquiries should be directed to the Administrative Authority, below. Inquiries should be submitted in writing (e-mail). All inquiries received before Monday, June 18 2018, and the answers as provided by the Project Authority will be provided to all Respondents by way of written addenda without naming the source of the inquiry. Addenda may be issued throughout the period of the RFI, with the last addendum issued no later than, Thursday, June 21, 2018.

All inquiries regarding this RFI must be directed to the Administrative Authority representative identified as follows:

David Baird Title: Senior Officer, Procurement & Policy
Telephone: (613) 580-2424 ext. 25118
E-mail: David.Baird@ottawa.ca

TO RECEIVE A COPY OF THE REQUEST FOR INFORMATION DOCUMENT AND QUESTIONNAIRE, PLEASE SUBMIT AN EMAIL REQUEST TO David.Baird@ottawa.ca.

Submissions or written responses to this RFI will be received by the City prior to the end of business day on Thursday, June 28, 2018.

Dates

Publication

2018/05/11 06:46:38 PM EDT

Question Acceptance Deadline

2018/06/18 12:00:00 AM EDT

Questions are submitted online

Closing Date

2018/06/28 11:59:00 PM EDT

Contact Information

David Baird

613-580-2424 ext. 25118

david.baird@ottawa.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

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