Request for Proposal (“RFP”) No. RFP17-1129
Video Production Services
Introduction
The Canadian Air Transport Security Authority (“CATSA”) is a Crown corporation with headquarters in Ottawa and is responsible for the delivery of consistent, effective and efficient screening of passengers and non-passengers in designated airports.
Further information about CATSA can be obtained at www.catsa.gc.ca.
Objective
The Canadian Air Transport Security Authority (“CATSA”) has a requirement to procure Video Production Services for an initial term of three years with the option to extend for up to two additional one year periods as further described in Schedule “A” (Statement of Work).
CATSA’s Video Production requirements have averaged twelve (12) projects per year with a total annual cost of seventy thousand dollars ($70,000) over the last four years. Services delivered under the Contract will be on an "as and when requested" basis. CATSA makes no commitment or representation that a minimum level of business or any level of business will result from this RFP.
Evaluation and Selection Process
All proposals will be examined in accordance with the following process:
Mandatory Requirements
Due to the collaborative nature of these services, the Bidder must have an established presence in the National Capital Region (“NCR”) capable of responding to CATSA’s needs on short notice. It must be feasible for CATSA employees to travel to the Bidder’s location for production or editing purposes and return to CATSA head office within the same day’s normal working hours. Bidders must include details of their presence in the NCR including exact address, and a brief description of the facilities.
Evaluation of Rated Requirements (60%)
Technical Offers will be evaluated against the Rated Requirements, as outlined in Schedule “C” (Technical Offer Requirements and Evaluation) contained in the RFP.
Phase 1 - Shortlist
CATSA will establish a shortlist of up to the top three bidders with the highest total Technical Scores that are within a twenty percent (20%) range of the highest Technical Score. Only the bidders meeting these criteria will be eligible to proceed to the next step of the evaluation and selection process.
Phase 2 - Evaluation of Sample Video
Sample Videos from the top three ranked bidders from Phase 1 will be evaluated for technical competence. Sample Videos will be assigned a score for each rated requirement to establish a Phase 2 Technical Score.
Evaluation of Financial Offer (40%)
Financial Offers from the short listed bidders will be evaluated and assigned an “Evaluated Price” in accordance with Schedule “D”, (Financial Offer Requirements and Evaluation).
Selection of Contractor
Contractor Selection
CATSA intends to select a Contractor based on a “Weighted Score” methodology where the Technical Score is worth 60% and the Financial Score is worth 40% as further defined in the RFP.
Notice
Please be advised that CATSA will only use MERX as its web-based forum to post solicitations.
As such, the attached procurement document has only been posted on MERX and all notices, addendums, and Q&A's will be found only on MERX. CATSA does not authorize nor does it make any representations or warrantees about any postings relating to its procurements found on any other web-based forum.
