Notice of Proposed Procurement constituting (i) a Notice of Intended Procurement and Summary Notice under CETA, and (ii) a Tender Notice under the CFTA
1.0 Introduction
The Canadian Air Transport Security Authority (“CATSA”) is a Crown corporation with headquarters at 99 Bank Street, Ottawa, Ontario, Canada, K1P 6B9. CATSA is responsible for the delivery of consistent, effective and efficient screening of passengers and non-passengers in designated airports. Further information about CATSA can be obtained at www.catsa.gc.ca.
1.1 Estimated Contract Value
$4,000,000 Canadian Dollars, excluding applicable taxes
2.0 Description
CATSA has a requirement to procure the custom fabrication and sub assembly of stainless steel and polycarbonate components to facilitate the screening of carry-on baggage at Canadian airports, as further described in Schedule “A” (Statement of Work) of the RFP.
For details see the RFP.
3.0 Procurement Method
This RFP establishes an Open Tendering process to enter into a non-exclusive Contract.
4.0 Estimated Quantity of Goods
During the term of the Contract, CATSA may, subject to the availability of funding, purchase goods on an as and when required basis, via purchase orders issued under the Contract.
By responding to the RFP, bidders acknowledge that: (i) the estimates outlined in the RFP are for evaluation purposes only and subject to change, in CATSA’s sole and absolute discretion, at any time, up to and including any time after any resulting Contract is entered into; and (ii) CATSA cannot commit to purchase any quantity of goods until a purchase order is issued in accordance with any resulting Contract.
These estimated requirements are for informational purposes only and do not represent a commitment by CATSA to buy all or any quantities.
5.0 Term of Resulting Contract
It is anticipated that the term of any resulting Contract will be for an initial term of five years, renewable for an additional period of five years at CATSA’s sole option.
As this is anticipated to be a recurring Contract, it is CATSA’s intention to issue a notice of intended procurement in respect of a new RFP prior to the expiry of the term of the resulting Contract.
6.0 Address for Submission of Questions and Proposals/Responses; Question Acceptance Deadline and Closing Date
The question acceptance deadline and the closing date are set out in the “Dates” section above. CATSA may extend either or both of such dates.
Questions and proposals must be submitted through the MERX Electronic Bid Submission system at www.MERX.com.
7.0 Mandatory Requirements
Bidder MUST demonstrate a minimum of five years of experience, as of the Deadline for Proposals, in the fabrication of custom metal products for commercial or industrial applications.
To demonstrate this experience the Bidder must:
- provide the number of years the company has been in the metal fabrication business and describe its experience in the fabrication of custom metal products for commercial or industrial use; or
- describe its experience by providing reference projects for the fabrication of custom metal products delivered previously to CATSA or to a third party customer, that span a minimum of five years as of the Deadline for Proposals. The following should be included, at a minimum, for each reference project provided:
- project overview; and
- start and end date of the project (year and month).
8.0 Rated Requirements
The RFP will contain details of the rated requirements.
9.0 Contractor Selection
Technical Offers will be reviewed for compliance with the Mandatory Requirements described in the RFP to confirm that the information, statements and supporting material in the bidder’s Technical Offer substantiate a compliant response. Mandatory Requirements will be confirmed on a simple pass or fail basis. Technical Offers that do not comply with any Mandatory Requirement will be considered non-compliant and will receive no further consideration.
Technical Offers will be evaluated against the Rated Requirements, as outlined in the RFP. Technical Offers will be assigned a score for each rated requirement to establish a “Technical Score”. Bidders must achieve a minimum Technical Score of seventy (70) points in order to receive further consideration. The maximum Technical Score is one hundred (100) points. CATSA will establish a shortlist of up to the top three bidders with the highest total Technical Scores that have met the minimum Technical Score and are within a twenty percent (20%) range of the highest Technical Score. Only the bidders meeting these criteria will be eligible to proceed to the next step of the evaluation and selection process.
Financial Offers will be evaluated and assigned an “Evaluated Price” in accordance with the RFP.
The proposal with the highest Weighted Score as determined by combining the bidder’s Technical Scores (sixty (60) percent) and Financial Scores (forty (40) percent) will be recommended for award of a contract without limitation to any other provision in this RFP, including but not limited to Section 11 (CATSA’s Reserved Rights).
Prior to and as a condition precedent to the award of a Contract, CATSA may, in its sole and absolute discretion, request that the Bidder with the highest Weighted Score manufacture and assemble (as applicable) the Prototypes, as defined in Table 1 (Prototypes) below, for inspection and acceptance by CATSA. The Bidder shall have twenty-one (21) calendar days from receipt of CATSA’s written notice to produce the Prototypes, complete with all hardware, at the Bidder’s sole cost. CATSA may visit the Bidder’s facility to inspect the Prototypes.
10.0 Trade Agreement
This procurement is subject to:
- Chapter Nineteen (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA); and
- Chapter Five (Government Procurement) of the Canadian Free Trade Agreement (CFTA).
11.0 Use of MERX
CATSA will only use MERX as its web-based forum to post solicitations. As such, the attached procurement document has only been posted on MERX, and all related documents, notices, addendums, and questions and responses thereto will only be posted on MERX.
See MERX at http://www.merx.com for details respecting how to access the solicitation documents and any costs related thereto.
CATSA does not authorize, or make any representations or warranties in respect of, any postings relating to its procurements found on any other web-based forum.
12.0 Language
A French language version of the RFP will be made available upon request.
Proposals may be submitted in either the English or French language.
