REQUEST FOR PROPOSALS
Consultants
Project No.: 1080125.1080141
Project Name: Coil Replacement & Chiller-Centrifugal ME7 and M8 R
Building Location: 1235 Queen St E Sault Ste Marie B25032
BGIS Global Integrated Solutions Canada LP (BGIS) on behalf of the Infrastructure Ontario Corporation is inviting Consultant firms to submit proposals to provide professional services as detailed in BGIS’s Request for Proposal.
NDA is required
Bidders must submit a signed and witnessed Non-disclosure Agreement to obtain the bid documents on or before January 18th, 2021 at 17:00:00 to: natalie.genoe@bgis.com
BGIS requires the services of a qualified Consultant for the following project and scope of services:
Description of Project:
The scope of services as described but not limited to the Schedule A Independent Commissioning Authority (ICxA) Services and will follow the latest versions of the IO Design & Building Systems Commissioning Guidelines. See below further scope of work details.
The Scope of work is to complete Independent Commissioning Authority (CxA) Services for the below projects.
1080125 – Coil Replacement:
The intent of this project is to replace the failed and temporarily patched coil system within the ME6 roof top cooling tower. The replacement is required to make system whole as per manufactures specifications and ensure system is fully operational to maximize efficiency and provide proper environmental conditions to the buildings occupants and program deliverables and to ensure this critical site has proper reliable cooling capabilities. A qualified engineering consultant shall be retained to prepare plans and specifications, to assist in the tendering process, and to administer the construction contract between the project manager and the contractor.
Contractor to remove, dispose the failed coil within Cooling Tower ME26 and install one as per engineering specs. Installations shall be in compliance with the latest IO Design and Commissioning Guidelines. A Project specific DSS required.
Projects 1080125 and 1080141 shall be bundled and delivered together. Cost consultant and commissioning plan of 1080141 shall include this project as well.
All units were installed in 2009 and had variable speed drives changed in 2016. (ME17 did not have one prior and it needs to be wired to the BAS). Internal fins of ME1 and ME2 are damaged. As reported in Building Optimization Report of 2017, there is an ongoing investigation to "determine why the fins are failing prematurely." It is suspected "there may be extensive heating due to solar loads on the towers when they are not running and this may be warping the fins." The HVAC study proposed will include review of above. The Building Condition Assessment of 2016, reported units were functioning as intended and no major repair or replacement is anticipated during the years remaining.
This particular component has failed as water was trapped inside after fall shutdown/draining and the winter freeze up caused ice and it expanded, splitting the piping in numerous locations. System is being "patched" as part of an ERR to allow partial operation but is in need of complete coil replacement to maintain the building environment during warmer temperatures.
1080141 – Chiller-Centrifugal – ME7 and ME8 R:
The intent of this project is to replace two (2) 200 ton chillers (ME-7 and ME-8), as per recommendations of study (1080141 SSM OFRI Chiller Study Appendix J.pdf (1069762)). The units shall be replaced with new oil-less magnetic bearing centrifugal chillers, new chilled water and condenser water pumps provided with VFDs and optimization controls. Additionally, rusted butterfly valves on the chilled water loop in the penthouse shall be replaced. A qualified engineering consultant shall be retained to prepare plans and specifications, to assist in the tendering process, and to administer the construction contract between the project manager and the contractor. BAS shall be reprogrammed complete with GUI and remote control.
A qualified engineering consultant shall be retained to prepare plans and specifications, to assist in the tendering process, and to administer the construction contract between the project manager and the contractor. Contractor shall remove the existing equipment and supply and install new chiller systems, with applicable accessories, as specified by the Consultant and/or contract drawings. All new installations and designs shall comply with applicable local and IO standards and codes and provide adequate cooling to the facility.
Project Phasing Required. One Chiller is to be fully commissioned prior to the next being started.
See Appendix J, “1080141 SSM OFRI Chiller Study Appendix J.pdf” for more scope of work details.
For both Projects:
Prime Consultant to include for liaising with stakeholders and potential inclusion in the RFT docs where applicable, information pertaining to Division 23 and Division 25 (ESI/MSI). See appendices 1080125.1080141 IO Guide Spec-Division 23 Appendix I & 1080125.1080141 IO Guide Spec-Division 25 Appendix H, as example specification sections to be used where applicable.
Projects 1080125 and 1080141 shall be bundled and delivered together. Cost consultant and commissioning plan for this project shall include 1080125 as well.
The Prime Consultant is to carry and engage the services of an Electrical Engineer to provide design services commensurate with other design/engineering consulting services under this contract.
The Prime Consultant will carry and engage the services of a Structural Engineer to provide design services commensurate with other design/engineering consulting services under this contract.
The Prime Consultant will Include for an environmental consultant to perform project specific DSS and provide abatement specifications (if required) which is to be incorporated into the RFT documents.
The independent commissioning authority (CxA) is responsible to prepare a commissioning plan that will be incorporated into the prime consultant’s construction documents and will be responsible to review the construction documents during the design phase.
The CxA will attend the Design Kickoff Meeting, 33% Schematic Review Meeting, 66% Design Development meeting and 99% Tender Ready Review Meeting (All via teleconference). The CxA will actively participate in the reviews of the design throughout design development (Stages outlined above). The CxA will also be required to attend the Construction Kickoff Meeting and biweekly project update meetings as required (Via Teleconference). The frequency of meetings are subject to change to weekly depending on project requirements.
The ICxA will complete Draft Commissioning (Cx) Plans through the design phase that the Prime Consultant will review and provide comments on.
The CxA shall complete site visits as required during the Design, Tender and Construction Phases of the project.
The CxA will be responsible to carry out commissioning of the new system as per their commissioning plan.
The commissioning plan must comply with the latest version of the IO Design and Commissioning Guidelines.
CxA will coordinate with the prime consultant, Independent cost consultant (ICC) and stakeholders as required. All services will be in compliance with the IO Design and Commissioning guidelines.
All progress draws/invoices and or any possible Change Orders (CO's) for the ICxA will be required to be submitted separately for each project code pertaining to their applicable scopes of work for both 1080125 & 1080141.
Bidders will submit a combined bid price including costs for both projects (1080125 and 1080141) and also submit two separate bid forms, one for each project 1080125, 1080141.
CxA required to help facilitate completion of existing equipment portions of the CMMS forms and help facilitate CMMS completion with the Prime Consultant and GC, where applicable.
The Commissioning Authority (CxA) will complete interim commissioning(Cx) reports for each phase of the project (Allow for two phases, one phase for each chiller) and one Final Commissioning Report for the completion of construction phase, which will include submission of both interim Cx reports for each phase of construction.
The Interim Cx Reports shall be reviewed by the Prime Consultant’s Engineer. Cx of one Chiller, must be completed before moving onto the next. The phase shall be considered complete only when the interim Commissioning report for the Phase have been reviewed by all parties and approved by the client. Commissioning shall be considered complete for each phase, as interim commissioning reports are completed, reviewed by all parties and approved by the client.
Cx of each Phase must be completed before moving onto completion of the next Phase.
The overall project commissioning shall be considered complete only when the final Commissioning Report has been reviewed by all parties and approved by the client.
Prime Consultant shall review Interim Commissioning reports, as well as the Final Commissioning Report.
The Commissioning Authority (CxA) will need to be present on site for the Design Phase & Construction Phases of the project for a minimum of eight (8) hours per day as follows:
• Design Phase: 3 trips, 1 day each
• Construction Phase: 2 trips, each 1 day each
All costs associated with site visits/travel costs (including travel time and travel costs) are to be included for within the bid price. Hours of work on-site are after hours and weekends.
In Schedule B of the combined bidform, include a Lump Sum price for potential additional 1 day (8 hour) site visits/work on-site in the table for "Rate for Additional Site Meetings and/or Visits." (This should be split in the individual bidforms, but equal the total amount of the combined bidform).
All costs associated with site visits/travel costs (including travel time and travel costs to be included in this lump sum price. Hours of work on-site are after hours and weekends), which are to be included in the lump sum price for potential additional site visits.
For any and all Power Interruptions, Consultant is required to complete the CRQ/CRFC forms as per Infrastructure Ontario Guidelines. This must be submitted with a complete Method of Procedure. Power Shutdown/Interruption approval time is a minimum of 20 business days.
OPS Security Clearance required. The Design Milestones, Design End and/or Substantial Performance dates will not be shifted due to delay with obtaining security clearances for consultants or subcontractors. After hours work may be required.
All Available drawings are in Appendix G. Assume no further drawings are available. Prime Consultant responsible for generating required drawings.
CBRE requires 2 weeks of notice for site access to be coordinated with the CBRE FM. Site access/visits are to be coordinated with the site and CBRE FM and/or Technician and/or building occupants.This is a critical site. Therefore Permit to Work (PTW) Forms are required. For any work on-site. PTW forms are required to be submitted to CBRE at least 2 weeks in advance for weekly approval of work on-site for the duration of the construction work. PTW forms are required to be submitted for each week of work on-site for the duration of the project. The PTW form requires method of procedure details as well as risk identification and mitigation strategies.
Consultant is to provide final costs for individual REQs listed in the scope of work on original PJ.
- REQ-226326
- REQ-83642
All installations shall be in compliance with IO Design & Commissioning Guidelines. Contractor to provide timeline for removal and installation, which is to be approved by the client, so as not to disrupt ministry programs.
OPS, OPP Security clearances are required for site access. The Design Milestones, Design End and/or and Substantial Performance dates will not be shifted due to delay with obtaining security clearances for consultants or subcontractors.
The below Section from the IO Design & Cx guidelines is to be met prior to substantial performance being granted to the GC.
“Prior to Substantial Performance, the GC is reminded to provide two weeks of notice of the following requirements that must be satisfied when applying for substantial performance:
- The system must be fully operational. Minor deficiencies may exist until corrected at the Total Completion.
- Training to the Owner’s representatives is completed with signed attendance sheet.
- Commissioning Report has been submitted
- CMMS forms have been submitted and approved by CBRE.
- Balancing Report by a certified Balancing Contractor is to be submitted by a member of good standing with the AABC or NEBB Association (Specification 23 05 93).
- O& M Manuals and “As built” drawings have been submitted.”
The ICxA is responsible to chair, record & distribute minutes for all meetings pertaining to the Cx Plan Development, Implementation and Draft Cx Report Review Meeting and issue them no later than three (3) days following the meeting to all parties. The ICxA shall be responsible for follow-up and coordination of issues pertinent to the Cx portion of the project.
All Construction Contract Administrative work will also need to be completed separately for each project (Progress draw reviews, COPs, Substantial Performance and Total Performance etc).
Bidders will submit a combined bid price including costs for both projects (1080125 and 1080141) and also submit two separate bid forms, one for each project 1080125, 1080141.
Consultant required to complete existing equipment portions of the CMMS forms and help facilitate CMMS completion with the GC, where applicable.
Please include the below lines into the RFT documents.
"GC to include for the pick-up and payment for the building permit where applicable.
GC to include for the completion of the Permit to Work (PTW) Forms that will be required for this site. PTW forms are required to be submitted to CBRE at least 2 weeks in advance for weekly approval of work on-site for the duration of the construction work. PTW forms are required to be submitted for each week of construction work on-site for the duration of the project. The PTW form requires method of procedure details as well as risk identification and mitigation strategies. See attached for further details.
For any and all Power Interruptions, Consultant is required to complete the CRQ/CRFC forms as per Infrastructure Ontario Guidelines. This must be submitted with a complete Method of Procedure. Power Shutdown/Interruption approval time is a minimum of 20 business days.
Site access/visits are to be coordinated with the site and CBRE FM and/or Technician and/or building occupants 2 weeks in advance. An email should be sent to the BGIS PM outlining the proposed date, time, duration, list of people to attend site, planned activities, any tools or equipment to be on-site and any risks and mitigation strategies. The BGIS PM will disseminate information as required."
The ICxA will complete Draft Commissioning (Cx) Plans through the design phase that the Prime Consultant will review and provide comments on. The Prime consultant will also review all Cx Reports during construction as required.
The overall project Commissioning (Cx) shall be considered complete only when the final Cx Report has been reviewed and approved by all stakeholders including the client.
Further details are located in the Instruction to Bidders and appendices.
A mandatory teleconference call / site visit and briefing will be held at 10:00AM EST on January 11th, 2021 to discuss issues related to the RFP. (Failure to attend and register may/will result in disqualification).
Proposals will be received no later than 14:00 local time on January 19th, 2021. Late or misdirected proposals will not be accepted and will be returned unopened.
