Basic Information

Reference Number

0000250620

Issuing Organization

Town of Bancroft

Solicitation Type

RFQ - Request for Quote (Formal)

Solicitation Number

2023-001

Title

RFQ - 2023-001 - Roadside Mowing

Source ID

PU.MU.ON.913243.C92753

Agreement Type

Broader Public Sector (BPS)

Details

Location

Canada, Ontario

Purchase Type

Term: 2023/07/01 12:00:00 AM EDT - 2023/10/30 11:59:00 PM EDT

Description

THIS DOES NOT CONSITUTE THE ENTIRETY OF THE AGREEMENT, PLEASE REVIEW THE ENTIRE RFQ DOCUMENT PRIOR TO SUBMISSION

ROADSIDE MOWING - SCOPE OF WORK

There are approximately 191 pass lane kilometres as follows:
• Ward 1 17.5 km=35 pass km
• Ward 2 78 km=156 pass km
2. Roadside mowing shall be performed in such a manner as to leave a uniform appearance when completed. Equipment shall be capable of cutting down roadside growth, including small brush or saplings for a minimum of a 5 feet swath in one pass measured from the back of shoulder (preferred 6 feet). The head must have the ability to cut roadside edges with a 120 degree angle (sloping in either direction).
3. All mowing shall be scheduled so that complete road sections between intersections are completed before moving to the next section. All intersections shall be cut back for site visibility.
4. All vegetation should be cut down to within 4 inches from ground level. Where possible the cut width shall be no less than 5 feet in width from the back of shoulder. It is recognized that the cutting blade would have to be raised over rocks, around stumps and signposts. No manual cutting will be required.
5. The contractor is responsible for all traffic control. The work must be completed in accordance with the applicable provisions of the Ontario Traffic Manual Book 7.
6. Suggested mowing equipment include the following:
• 4 Wheel Drive Tractor with a disc arm disc or sickle mower with a 6 foot swath
2023 Town of Bancroft Roadside Mowing RFQ
Page 5 of 22
7. The Town reserves the right to inspect the equipment and refuse permission to operate should that equipment be unsafe or unable to perform. Such operation shall be done in an expedient manner. All equipment shall be properly and safely operated and maintained.
8. Should the Contractor experience a breakdown, become inoperative, or if said equipment is removed from the site for any reason, the Contractor will arrange for equipment replacement on the site to complete mowing operations. The Roads Lead Hand shall be notified immediately of any breakdowns.
9. The Manager or General Manager or his designate reserves the right to cancel this contract or return material at the Contractor's expense should the Contractor fail to supply equipment or perform satisfactorily within the terms of contract, and complete the works at the Contractors expense.
10. The Contractor shall take out and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance policy and an automobile liability insurance policy acceptable to the Municipality, each policy providing insurance coverage in respect of any one accident to the limit of at least
$5,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of, or damage to property and such policy shall name the Municipality as an additional insured there under and shall protect the Municipality against all claims for all damage or injury including death to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the contract and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started.
11. Payment will be based on pass kilometres for roadside cutting. A list of all road sections showing pass kilometres per section is attached. Maps will be provided to the successful bidder outlining town boundaries and routes to follow. Each kilometre of road cut on both sides of the road will be paid as two pass kilometres.
2023 Town of Bancroft Roadside Mowing RFQ
Page 6 of 22
12. The contractor must submit an itemized list of all roads completed showing pass kilometres completed.
13. The contractor may also be requested to do miscellaneous cutting for the Town outside of the parameters of this RFQ, at the hourly rate to be negotiated at the time of such a request. Such work may include vacant lots, median strips, and spot mowing.
14. A copy of a current WSIB Insurance clearance certificate shall be presented to the Manager or their designate prior to the commencement of work.
15. The Town wishes to enter into a one year term with the option to extend the contract for additional two - one year terms (total 3 years) or until one party wishes to end the agreement or wishes to renegotiate at the end of the term.
16. The contractor must be available to perform work between July 1st and August 1st. The contact person for notification to commence work outlined in this contract shall be submitted on the final page of this request for quotation.

THIS DOES NOT CONSITUTE THE ENTIRETY OF THE AGREEMENT, PLEASE REVIEW THE ENTIRE RFQ DOCUMENT PRIOR TO SUBMISSION

Dates

Publication

2023/06/23 04:07:39 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2023/06/26 02:00:00 PM EDT

Questions are submitted online

Closing Date

2023/06/30 02:00:00 PM EDT

Contact Information

Pat Hoover

613-332-8959

phoover@bancroftfire.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Proposals must be submitted in a sealed envelope that should be labeled RFQ 2023-001 FOR ROADSIDE MOWING and will be received until the proposal closes at 2:00 p.m. local time on June 30, 2023 by:
Clerk
Town of Bancroft
Box 790
Bancroft, ON K0L 1C0
The envelope must include the name of the company supplying the response on the outside of the sealed envelope.
Each proponent is asked to submit one (1) original and one (1) copy of their proposal.
The Proposal envelope will be marked by the Clerk/Manager or authorized representative with the time and date that the envelope was received at the Administration Office located at 8 Hastings Heritage Way in Bancroft, ON. The use of any means of delivery of a Proposal shall be at the risk of the Proponent.
All Proposals must be submitted on corporate letterhead, in non- erasable medium, and duly signed by an authorized official. No electronic or facsimile responses will be accepted.
It is the responsibility of the Proponent to ensure that couriered proposals are delivered to the Manager at the Administration Office by the proposal closing time. Misdirected couriered proposals, proposals received after the closing date\time\place will not be accepted and will be returned unopened. Requests for extensions of closing date or time will not be granted and adjustments to proposals by telephone or facsimile will not be considered.
All proposal submissions must conform to the terms and conditions set out herein. Failure to do so may cause the submission to be rejected.
A Proponent may withdraw or alter the Proposal at any time up to the specified time and date for Proposal closing by submitting a letter bearing the Proponent’s signature to the Manager or the authorized representative who will mark thereon the time and date of receipt. The Proponent’s name and the contract number shall be shown on the envelope containing such letter.
2023 Town of Bancroft Roadside Mowing RFQ
Page 9 of 22
To ensure similarity in proposal presentation and to facilitate the comparison of competing proposals by the evaluation team, proponents shall complete the Town’s forms supplied within the document.
Schedule of Events:
Request for Quotation Release June 20, 2023 Deadline for Queries June 26, 2023 – 2pm
Addendum Release – If Required (24 hours following query
deadline)
Closing Date June 30, 2023 – 2 pm
Proposal Opening June 30, 2023 – 2:05 pm

THIS DOES NOT CONSITUTE THE ENTIRETY OF TERMS, PLEASE REVIEW THE ENTIRE RFQ DOCUMENT PRIOR TO SUBMISSION

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.