Acquisition Notice
______________________________________________________________________ Suppliers can find the complete acquisition document(s) on MERX.com.
Procuring Entity:
Algoma University (AU)
Procurement Services
1520 Queen Street East
Sault Ste. Marie, Ontario P6A 2G4
Contact:
Rose Linklater
Procurement@AlgomaU.ca
Procurement Method:
Open acquisition whereby all interested Suppliers may submit a Proposal.
Description:
The RFP is an invitation to submit a proposal for the provision of Unified Communication Services, as further outlined herein.
Algoma University has decided to take a phased approach to the implementation of the unified communication system. The initial phase will involve replacing the existing telephony system housed at Algoma University’s Sault Ste. Marie, ON campus, as there are strict deadlines as to when the proposed system needs to be in place.
Estimated Quantities:
N/A
Submission Details:
All submissions must be emailed to AU Contact.
Submission Deadline:
Thursday, June 17, 2021 by 2:00:00 p.m. (ET)
Public Opening:
Not Applicable
Conditions for Participation:
Stage I will consist of a review to determine which Proposals comply with all of the Tech Specific Requirements, if applicable. The proponent must answer ‘YES’ to all of these requirements in order to “pass” and proceed to Stage II. This is a “pass” or “fail” stage.
Tech Rated Requirements -
Stage II will consist of scoring the Tech Rated Requirements by the Algoma University evaluation team of each qualified Proposal on the basis of the rated criteria.
Mandatory Submission Requirements:
6.1 Submission
Other than inserting the information requested on the mandatory submission forms set out in the RFP, a Proponent should not make any changes to any of the forms. Proponents submitting Proposals that do not meet the mandatory requirements will be provided an opportunity prior to the rectification date to rectify deficiencies identified in the Rectification Process.
6.1.2 Submission Form (Appendix 1)
Each Proposal should include a Submission Form completed and signed by an authorized representative of the Proponent.
6.1.3 Rate Bid Form (Appendix 2)
Each Proponent must include a completed Rate Bid Form according to the instructions contained in Appendix 2 and any related form(s) in a separate file..
6.1.4 Form of Agreement (Appendix 3)
Each Proponent should provide a copy of its standard form of agreement as Appendix 3 - Form of Agreement. for Algoma University's consideration as per Appendix 3 instructions, in a separate file.
6.1.5 Reference Form (Appendix 4)
Each Proponent should complete the Reference Form and include it with their Proposal.
6.1.6 Tech Specific and Tech Rated Requirement Questionnaires (Appendix 5)
Each Proponent must complete the Tech Specific and Tech Rated Requirement Questionnaires (separate tabs) and include it with their Proposal. Questionnaires are evaluated comparatively based on the responses provided. Proponents should provide complete answers to questions within their questionnaire. Supporting documentation referenced by the Proponent in their questionnaire will not be evaluated. Submissions of the completed questionnaire file must be as provided in RFP.
Complete submission requirements are provided within the acquisition document(s).
Scored Submission Requirements:
Proponents that “Pass” Stage I - Specific Requirements will move on to Stage II. Proponents that do not “pass” (answer “yes” to all criteria) will not move on to Stage II. The following is an overview of the categories and weighting for the rated criteria to be used in Stages II and III of the RFP.
Rated Criteria Category Weighting (Points)
Stage II: Tech Rated Requirements 700
Telephony System including Enhancements 235
Application Programming Interfaces (APIs) 70
Administration 130
Video Conferencing 85
Productivity Tools 90
Miscellaneous 60
Service and Warranty 30
Stage III: Presentation/Demonstration 100
Stage IV: Rate Bid Submission 200
Total Points 1000
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).
Services Delivery Date:
Algoma University expects that this project/service will commence by September 27, 2021 (estimated) and requires it to be substantially completed no later than December 17, 2021, subject to change by AU.
Additional Options:
Not Applicable
Negotiation:
Algoma University intends to conclude negotiations within sixty (60) days commencing from the date Algoma University invites the top-ranked Proponent to enter negotiations. A Proponent invited to enter into contract negotiations should be prepared to provide requested information in a timely fashion and conduct negotiations expeditiously.
Responses must be submitted in English.
Suppliers should note that information contained within this Acquisition Notice is subject to change. Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.
