Acquisition Notice
______________________________________________________________________
Suppliers can find the complete acquisition document(s) on MERX.com.
Procuring Entity:
Algoma University (AU)
Procurement Services
1520 Queen Street East
Sault Ste. Marie, Ontario P6A 2G4
Contact:
Rose Linklater
Procurement@AlgomaU.ca
Procurement Method:
Open acquisition whereby all interested Suppliers may submit a Proposal.
Description:
This Request for Proposals (“RFP”) is an invitation by Algoma University to prospective Proponents to submit a Proposal for the development and completion of a feasibility study with business planning elements to establish the Ontario Mental Health and Addictions Research and Training Institute (“Institute”). Although this Institute will be located in Sault Ste. Marie, Ontario (SSM) in Northern Ontario, the project team envisions that it will be a provincial resource that will help support through collaboration, a network of teaching capacity, research and clinical expertise throughout Ontario.
Estimated Quantities:
N/A
Submission Details:
All submissions must be emailed to AU Contact.
Submission Deadline:
Thursday, June 10, 2021 by 2:00:00 p.m.
Public Opening:
Not Applicable
Conditions for Participation:
Stage I will consist of a review to determine which Proposals comply with all of the Specific Requirements, if applicable. Proponent must answer ‘YES’ to all of these requirements in order to proceed to Stage II. This is a “pass” or “fail” stage.
Specific Requirements -
1. Proponent must have a minimum of 5 years experience in the preparation of Mental Health Feasibility Study Services on behalf of its client(s).
2. Proponent must have a cyber security system and plan currently in place for the safe and secure sharing and storage of information between itself and its clients.
Mandatory Submission Requirements:
6.1 Submission
Other than inserting the information requested on the mandatory submission forms set out in the RFP, a Proponent should not make any changes to any of the forms. Proponents submitting Proposals that do not meet the mandatory requirements will be provided an opportunity prior to the rectification date to rectify deficiencies identified in the Rectification Process.
6.1.2 Submission Form (Appendix 1)
Each Proposal should include a Submission Form completed and signed by an authorized representative of the Proponent.
6.1.3 Rate Bid Form (Appendix 2)
Each Proponent must include a completed Rate Bid Form according to the instructions contained in Appendix 2 and any related form(s) in a separate file..
6.1.4 Form of Agreement (Appendix 3)
Each Proponent should provide a copy of its standard contract for Algoma University's consideration as per Appendix 3 instructions, in a separate file.
6.1.5 Reference Form (Appendix 4)
Each proponent should complete the Reference Form and include it with their Proposal.
6.1.6 General Requirements Questionnaire (Appendix 5)
Each Proponent must complete the General Requirements Questionnaire and include it with their Proposal. Questionnaires are evaluated comparatively based on the responses provided. Proponents should provide complete answers to questions within their questionnaire. Supporting documentation referenced by the Proponent in their questionnaire will not be evaluated. Submissions of the completed questionnaire file must be as provided in the RFP.
Complete submission requirements are provided within the acquisition document(s).
Scored Submission Requirements:
Proponents that “Pass” Stage I - Specific Requirements will move on to Stage II. Proponents that do not “pass” (answer “yes” to all criteria) will not move on to Stage II. The following is an overview of the categories and weighting for the rated criteria to be used in Stages II and III of the RFP.
Rated Criteria Category Weighting (Points)
Stage II: General Requirements 65
A. Experience and Qualifications of the 10
Company
B. Expertise of Lead and Team Members 18
C. Approach and Methodology 30
D. Risk Assessment Plan 2
E. Value Added Incentives/ Ideas 2
F. Accessibility (AODA) and Sustainability 3
Stage III: 10
Presentation
Stage IV:
Rate Bid Submission 25
Total Points 100
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).
Services Delivery Date:
Algoma University expects that this project/service will commence by September 1, 2021 (estimated) and requires it to be substantially completed in six (6) months, no later than March 1, 2022, subject to change by AU.
Duration of Agreement:
There is an option to extend for a four (4) month term under the same terms and conditions as decided by AU.
Additional Options:
Not Applicable
Negotiation:
Algoma University intends to conclude negotiations within thirty (30) days commencing from the date Algoma University invites the top-ranked Proponent to enter negotiations. A Proponent invited to enter into contract negotiations should be prepared to provide requested information in a timely fashion and conduct negotiations expeditiously.
Responses must be submitted in English.
Suppliers should note that information contained within this Acquisition Notice is subject to change. Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.
