Aquisition Notice
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Suppliers can find the complete acquisition document(s) on MERX.com.
Procuring Entity:
Algoma University (AU)
Procurement Services
1520 Queen Street East
Sault Ste. Marie, Ontario P6A 2G4
Contact:
Maxine Smale
Procurement@AlgomaU.ca
Procurement Method:
Open acquisition whereby all interested Suppliers may submit a Proposal.
Description:
This Request for Proposals (“RFP”) is an invitation by Algoma University to prospective Proponents to submit a Proposal for the provision of executive search services for the appointment of three (3) Academic Faculty Deans, senior leadership roles with oversight of academic programming in their respective Faculties at Algoma University, with successful candidates starting as soon as July 1, 2022.
Algoma University has determined that we are now of a size and complexity that means our academic units cannot be appropriately supported by a single Academic Dean. After broad faculty-led consultations over a number of months, the University Senate approved new Faculty structures in January 2022 that will each have a Dean leading them: Science, Business & Economics, Humanities & Social Sciences.
The Successful Proponent may also assist in appointing other senior level roles throughout AU in the near future and may include upwards of ten (10) faculty positions in Spring and Summer 2022, and upwards of five to eight (5-8) administration, management and executive leadership positions.
Estimated Quantities:
N/A
Submission Details:
All submissions must be emailed to AU Contact only.
Submission Deadline:
Monday, February 28, 2022 by 2:00:00 p.m.(ET)
Public Opening:
Not Applicable
Conditions for Participation:
Stage I will consist of a review to determine which Proposals comply with all of the Specific Requirements, if applicable. Proponent must answer ‘YES’ to all of these requirements in order to proceed to Stage II.
Specific Requirements -
- Proponent must have a minimum of five (5) years experience in Executive Search Services, including recruitment and selection process on behalf of its client(s).
- Proponent must have a minimum of five (5) years experience in recruitment of Indigenous, Black and racialized candidates with an equity, diversity and inclusive approach.
- Proponent must have a cyber security system and plan currently in place for the safe and secure sharing and storage of information between itself and its clients.
Mandatory Submission Requirements:
6.1 Submission
Other than inserting the information requested on the mandatory submission forms set out in the RFP, a Proponent should not make any changes to any of the forms. Proponents submitting Proposals that do not meet the mandatory requirements will be provided an opportunity prior to the rectification date to rectify deficiencies identified in the Rectification Process.
6.1.2 Submission Form (Appendix 1)
Each Proposal should include a Submission Form completed and signed by an authorized representative of the Proponent.
6.1.3 Rate Bid Form (Appendix 2)
Each Proponent must include a completed Rate Bid Form according to the instructions contained in Appendix 2 and any related form(s).
6.1.4 Form of Agreement (Appendix 3)
Each Proponent should read a copy of Algoma University’s provided form of agreement as per Appendix 3 instructions, in a separate file.
6.1.5 Reference Form (Appendix 4)
Each Proponent should complete the Reference Form and include it with their Proposal.
6.1.6 General Requirements Questionnaire (Appendix 5)
Each Proponent must complete the General Requirements Questionnaire and include it with their Proposal. Questionnaires are evaluated comparatively based on the responses provided. Proponents should provide complete answers to questions within their questionnaire. Supporting documentation referenced by the Proponent in their questionnaire will not be evaluated. Submissions of the completed questionnaire file must be in Excel only.
6.1.7 Rectification Process
The rectification process will be limited to only allowing rectification of the following components of a Proponent’s Proposal:
a. Appendix 1 – Only to confirm Signature and Proponent Information provided;
b. Appendix 2 - Missing component of pricing;
c. Appendix 3 - Only to confirm Proponent Agreement comments included;
d. Appendix 4 - Only to confirm Reference Information provided.
Proposals satisfying the mandatory requirements before the rectification date will proceed to Stage I Specific Requirements. Proposals failing to satisfy the mandatory requirements will be excluded from further consideration.
Complete submission requirements are provided within the acquisition document(s).
Scored Submission Requirements:
Proponents that “Pass” Stage I - Specific Requirements will move on to Stage II. Proponents that do not “pass” (answer “yes” to all criteria) will not move on to Stage II. The following is an overview of the categories and weighting for the rated criteria to be used in Stages II and III of the RFP.
Rated Criteria Category Weighting (Points)
Stage II: General and Specific Requirements 75
- Experience and Qualifications 18
- Expertise of Lead and Team Members 12
- Approach to Executive Recruitment and Selection Process (Methodology) 25
- Alignment to AU’s Special Mission and EDI Charter 15
- Risk Assessment Plan 2
- Value Added Incentives/ Ideas 1
- Accessibility (AODA) and Sustainability 2
Stage III: Rate Bid Submission 25
Total Points 100
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).
Services Delivery Date:
Algoma University expects that this project/service will commence on or before April 1, 2022 (estimated).
Duration of Agreement:
The term of the Agreement is to be for a period of up to twenty four (24) months, with an option for Algoma University to extend the Agreement on the same terms and conditions for an additional term of up to twelve (12) months, for a total Agreement term not to exceed thirty six (36) months.
Additional Options:
Not Applicable
Negotiation:
At the end of the evaluation process, AU may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification. See acquisition document(s) for further detail.
Responses must be submitted in English.
Suppliers should note that information contained within this Acquisition Notice is subject to change. Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.
