Acquisition Notice
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Suppliers can find the complete acquisition document(s) on MERX.com.
Procuring Entity:
Algoma University (AU)
Procurement Services
1520 Queen Street East
Sault Ste. Marie, Ontario P6A 2G4
Contact:
Rose Linklater
Procurement@AlgomaU.ca
Procurement Method:
Open acquisition whereby all interested Suppliers may submit a Proposal.
Description:
This Request for Proposals (“RFP”) is an invitation by Algoma University to prospective Proponents to submit a Proposal for the provision of an equity, diversity and inclusion (EDI) institutional climate study that will include an environmental scan, an employment systems review and a comparative review. The recommendations in this report will inform AU’s Equity, Diversity and Inclusion (EDI) campus-wide strategy and action plan initiatives for underrepresented groups (URGs): women, Indigenous persons, persons with disabilities, other racialized groups, and LGBTQQIP2SA+ groups of employees and students.
Estimated Quantities:
N/A
Submission Details:
All submissions must be emailed to AU Contact.
Submission Deadline:
Thursday, March 18, 2021 by 2:00:00 p.m.
Public Opening:
Not Applicable
Conditions for Participation:
Stage I will consist of a review to determine which Proposals comply with all of the Specific Requirements, if applicable. Proponent must answer ‘YES’ to all of these requirements in order to proceed to Stage II.
Specific Requirements -
- Proponent must have a minimum of 5 years experience in the preparation of EDI Climate Study Services on behalf of its client(s);
- Proponent must have a cyber security system and plan currently in place for the safe and secure sharing and storage of information between itself and its clients.
Mandatory Submission Requirements:
6.1 Submission
Other than inserting the information requested on the mandatory submission forms set out in the RFP, a Proponent should not make any changes to any of the forms. Proponents submitting Proposals that do not meet the mandatory requirements will be provided an opportunity prior to the rectification date to rectify deficiencies identified in the Rectification Process.
6.1.2 Submission Form (Appendix 1)
Each Proposal should include a Submission Form completed and signed by an authorized representative of the Proponent.
6.1.3 Rate Bid Form (Appendix 2)
Each Proponent must include a completed Rate Bid Form according to the instructions contained in Appendix 2 and any related form(s).
6.1.4 Form of Agreement (Appendix 3)
Each Proponent should provide a copy of its standard contract for Algoma University's consideration as per Appendix 3 instructions.
6.1.5 Reference Form (Appendix 4)
Each Proponent should complete the Reference Form and include it with their Proposal.
6.1.6 General Requirements Questionnaire (Appendix 5)
Each Proponent must complete the General Requirements Questionnaire and include it with their Proposal. Questionnaires are evaluated comparatively based on the responses provided. Proponents should provide complete answers to questions within their questionnaire. Supporting documentation referenced by the Proponent in their questionnaire will not be evaluated. Submissions of the completed questionnaire file must be in Excel only.
Complete submission requirements are provided within the acquisition document(s).
Scored Submission Requirements:
Proponents that “Pass” Stage I - Specific Requirements will move on to Stage II. Proponents that do not “pass” (answer “yes” to all criteria) will not move on to Stage II. The following is an overview of the categories and weighting for the rated criteria to be used in Stages II and III of the RFP.
Rated Criteria Category Weighting (Points)
Stage II: General Requirements60
- Experience and Qualifications of the Company - 10
- Expertise of Lead and Team Members - 10
- Approach and Methodology - 30
- Risk Assessment Plan - 2
- Value Added Incentives/ Ideas - 5
- Accessibility (AODA) and Sustainability - 3
Stage III:
Presentation - 10
Stage IV:
Rate Bid Submission - 30
Total Points100
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).
Services Delivery Date:
Algoma University expects that this project/service will commence on June 1, 2021 and requires it to be substantially completed no later than May 30, 2022.
Duration of Agreement:
The term of the Agreement is to be for a period of up to 12 months, with an option for Algoma University to extend the Agreement on the same terms and conditions for an additional term of up to 12 months, for a total Agreement term not to exceed 24 months.
Additional Options:
Not Applicable
Negotiation:
At the end of the evaluation process, AU may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification. See acquisition document(s) for further detail.
Responses must be submitted in English.
Suppliers should note that information contained within this Acquisition Notice is subject to change. Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.
