Suppliers can find the complete acquisition document(s) on MERX.com.
Procuring Entity:
Algoma University (AU)
Procurement Services
1520 Queen Street East
Sault Ste. Marie, Ontario P6A 2G4
Contact:
Gurmeet Sachdev
Procurement@AlgomaU.ca
Procurement Method:
Open acquisition whereby all interested Suppliers may submit a Proposal.
Description of Services:
This Request for Quotations (“the RFQ”) issued by Algoma University is an invitation to submit non-binding offers to Algoma University for the development of policy and procedures for presidential search, renewal, performance review and succession planning that is aligned with current best practices in the sector.
Submission Details:
All submissions must be emailed to AU Contact by the Submission Date/Time listed in the RFQ Timetable below.
Public Opening:
Not Applicable
Submission Deadline:
Wednesday, March 01, 2023 by 2:00:00 p.m. (ET)
All times noted are Eastern Time Zone (ET). The RFQ timetable is tentative only and may be changed by Algoma University at any time. All times are according to the Contact Persons’ computer clock.
Conditions for Participation:
Stage I will consist of a review to determine which Proposals comply with all of the Specific Requirements, if applicable. Proponent must answer ‘YES’ to all of these requirements in order to proceed to Stage II.
Specific Requirements
Algoma University is seeking Proposals from Vendors to assist with the development of a policy and associated procedures for Presidential search, renewal, performance review, and succession planning based on current best practices in the sector.
Development of Holistic Policy and Associated Procedures for:
- Presidential search, onboarding and transitioning of a new President;
- Presidential contract renewal;
- Annual Presidential performance review;
- Permanent and Emergency Presidential succession planning.
The Successful Proponent will conduct a discovery meeting with the Chair, and/or the Vice Chair of the board as well as the current President to understand the historical process to identify gaps.
Algoma University will provide the Successful Proponent with existing documentation on the current policies and procedures around Presidential search.
The Successful Proponent shall submit a draft of the policy and procedures document for review by the University’s Governance Committee no later than May 03, 2023. The Proponent will be required to update the draft with the feedback received from the committee prior to submission of the final Policy and Procedure document.
Mandatory Submission Requirements:
6.1 Submission
Other than inserting the information requested on the mandatory submission forms set out in the RFQ, a Proponent should not make any changes to any of the forms. Proponents submitting Proposals that do not meet the mandatory requirements will be provided an opportunity prior to the rectification date to rectify deficiencies identified in the Rectification Process.
6.1.2 Submission Form (Appendix 1)
Each Proposal should include a Submission Form completed and signed by an authorized representative of the Proponent.
6.1.3 Rate Bid Form (Appendix 2)
Each Proponent must include a completed Rate Bid Form according to the instructions contained in Appendix 2 and any related form(s).
6.1.4 Form of Agreement (Appendix 3)
Each Proponent should read a copy of Algoma University’s provided form of agreement as per Appendix 3 instructions, in a separate file.
6.1.5 Reference Form (Appendix 4)
Each Proponent should complete the Reference Form and include it with their Proposal.
6.1.6 Mandatory and Rated Requirements Questionnaire (Appendix 5)
Each Proponent must complete the Mandatory and Rated Requirements Questionnaire and include it with their Proposal. Questionnaires are evaluated comparatively based on the responses provided. Proponents should provide complete answers to questions within their questionnaire. Supporting documentation referenced by the Proponent in their questionnaire will not be evaluated. Submissions of the completed questionnaire file must be in Excel for Stage I: Mandatory Requirements, and in Word/PDF for Stage II: Rated Requirements.
6.1.7 Rectification Process
The rectification process will be limited to only allowing rectification of the following components of a Proponent’s Proposal:
a. Appendix 1 – Only to confirm Signature and Proponent Information provided;
b. Appendix 2 - Missing component of pricing;
c. Appendix 3 - Only to confirm Proponent Agreement comments included;
d. Appendix 4 - Only to confirm Reference Information provided.
Proposals satisfying the mandatory requirements before the rectification date will proceed to Stage I Mandatory Requirements. Proposals failing to satisfy the mandatory requirements will be excluded from further consideration.
Complete submission requirements are provided within the acquisition document(s).
Scored Submission Requirements:
Proponents that “Pass” Stage I - Mandatory Requirements will move on to Stage II. Proponents that do not “pass” (answer “yes” to all criteria) will not move on to Stage II.
The following is an overview of the categories and weighting for the rated criteria to be used in Stage II of the RFQ. Proponents who do not meet a minimum total rated score of 60% in Stage II will not be considered to proceed to Stage III of the evaluation process.
Rated Criteria Category Weighting (Points)
Stage II - 65 Points
1. Experience and Qualifications of the Company - 12
2. Team Expertise - 15
3. Approach and Methodology - 35
Alignment to AU’s Special Mission and EDI Charter - 3
Stage III - Pricing - 35
Total Points - 100
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).
Negotiation:
At the end of the evaluation process, AU may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification. See acquisition document(s) for further detail.
Responses must be submitted in English.
Suppliers should note that information contained within this Acquisition Notice is subject to change. Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.
