Basic Information

Reference Number

0000203289

Issuing Organization

Algoma University

Owner Organization

Algoma University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

CS.21.2021

Title

Counselling Services

Source ID

PU.AC.ON.807039.C109202

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario

Delivery Point

Sault Ste. Marie

Description

Acquisition Notice
______________________________________________________________________
Suppliers can find the complete acquisition document(s) on MERX.com.

Procuring Entity:
Algoma University (AU)

Procurement Services
1520 Queen Street East
Sault Ste. Marie, Ontario P6A 2G4

Contact:
Rose Linklater
Procurement@AlgomaU.ca

Procurement Method:
Open acquisition whereby all interested Suppliers may submit a Proposal.

Description:
This Request for Proposals (“RFP”) is an invitation by Algoma University to prospective Proponents to submit a Proposal for the provision of Counselling Services with service delivery to all three campuses and to support AU’s students studying globally.

Through AU’s Student Success Strategic Planning, we are establishing a holistic framework to student success. This plan is composed of a large set of interrelated action items grouped around key strategic objectives:

Wholistic Framework service model reflective of our Special Mission, through an Equity, Diversity and Inclusion lens to ensure students have access to information, are supported throughout their application, registration, admissions, studies and graduation processes at Algoma University.

Expand the Wholistic Student Success Framework across university departments to improve student support in four domains: mental, physical, emotional and spiritual.

Focus on Student Wellness (locally, regionally and nationally/internationally) identify various supports needed for staff to assist students, and students to commence studies, remain engaged and to successfully complete their studies.

Student success - benchmarking student success rates by school, semester and demographic to create strategies to enhance supports required for students year over year, reducing student attrition.

Estimated Quantities:
N/A

Submission Details:
All submissions must be emailed to AU Contact only.

Submission Deadline:
Thursday, July 29, 2021 by 2:00:00 p.m.(ET)

Public Opening:
Not Applicable

Conditions for Participation:
Stage I will consist of a review to determine which Proposals comply with all of the Specific Requirements, if applicable. Proponent must answer ‘YES’ to all of these requirements in order to proceed to Stage II.

Specific Requirements -

Proponent must have a minimum of five (5) years experience in the preparation of Counselling Services on behalf of its client(s);
Proponent must have a cyber security system and plan currently in place for the safe and secure sharing and storage of information between itself and its clients.

Mandatory Submission Requirements:
6.1 Submission
Other than inserting the information requested on the mandatory submission forms set out in the RFP, a Proponent should not make any changes to any of the forms. Proponents submitting Proposals that do not meet the mandatory requirements will be provided an opportunity prior to the rectification date to rectify deficiencies identified in the Rectification Process.

6.1.2 Submission Form (Appendix 1)
Each Proposal should include a Submission Form completed and signed by an authorized representative of the Proponent.

6.1.3 Rate Bid Form (Appendix 2)
Each Proponent must include a completed Rate Bid Form according to the instructions contained in Appendix 2 and any related form(s).

6.1.4 Form of Agreement (Appendix 3)
Each Proponent should provide a copy of its standard contract for Algoma University's consideration as per Appendix 3 instructions.

6.1.5 Reference Form (Appendix 4)
Each Proponent should complete the Reference Form and include it with their Proposal.

6.1.6 General Requirements Questionnaire (Appendix 5)
Each Proponent must complete the General Requirements Questionnaire and include it with their Proposal. Questionnaires are evaluated comparatively based on the responses provided. Proponents should provide complete answers to questions within their questionnaire. Supporting documentation referenced by the Proponent in their questionnaire will not be evaluated. Submissions of the completed questionnaire file must be in Excel only.

6.1.7 Rectification Process
The rectification process will be limited to only allowing rectification of the following components of a Proponent’s Proposal:

a. Appendix 1 – Only to confirm Signature and Proponent Information provided;
b. Appendix 2 - Missing component of pricing;
c. Appendix 3 - Only to confirm Proponent Agreement included;
d. Appendix 4 - Only to confirm Reference Information provided.

Proposals satisfying the mandatory requirements before the rectification date will proceed to Stage I Specific Requirements. Proposals failing to satisfy the mandatory requirements will be excluded from further consideration.

Complete submission requirements are provided within the acquisition document(s).
Scored Submission Requirements:

Proponents that “Pass” Stage I - Specific Requirements will move on to Stage II. Proponents that do not “pass” (answer “yes” to all criteria) will not move on to Stage II. The following is an overview of the categories and weighting for the rated criteria to be used in Stages II and III of the RFP.

Rated Criteria Category Weighting (Points)
Stage II: General Requirements   60

Experience and Qualifications of the Company 10
Expertise of Lead and Team Members 10
Approach and Methodology 30
Risk Assessment Plan 2
Value Added Incentives/ Ideas 5
Accessibility (AODA) and Sustainability 3

Stage III:
Presentation   10

Stage IV:
Rate Bid Submission   30
Total Points   100

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).

Services Delivery Date:
Algoma University expects that this project/service will commence on September 15, 2021 (estimated).

Duration of Agreement:
The term of the Agreement is to be for a period of up to twelve (12) months, with an option for Algoma University to extend the Agreement on the same terms and conditions for an additional term of up to twelve (12) months, for a total Agreement term not to exceed 24 months.

Additional Options:
Not Applicable

Negotiation:
At the end of the evaluation process, AU may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification. See acquisition document(s) for further detail.
Responses must be submitted in English.
Suppliers should note that information contained within this Acquisition Notice is subject to change. Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.

Dates

Publication

2021/06/28 12:20:18 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2021/07/09 02:00:00 PM EDT

Questions are submitted online

Closing Date

2021/07/29 02:00:00 PM EDT

Contact Information

Robert Battisti

705-949-2301 ext. 4215

procurement@algomau.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Bid Documents and Submissions

Rose Linklater
email: procurement@algomau.ca

Note: ONLY online submissions via email will be accepted for this procurement.

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