Basic Information

Reference Number

0000249321

Issuing Organization

Algoma University

Owner Organization

Algoma University

Solicitation Type

RFQ - Request for Quote (Informal)

Solicitation Number

RFQ.2023.005

TitleA - Latest Amendment

CC Building Chiller Replacement

Source ID

PU.AC.ON.807039.C112332

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario

Delivery Point

Sault Ste Marie

Description

Acquisition Notice
______________________________________________________________________
Suppliers can find the complete acquisition document(s) on MERX.com.
Procuring Entity:
Algoma University (AU)
Procurement Services
1520 Queen Street East
Sault Ste. Marie, Ontario P6A 2G4
Contact:
Maxine Smale
Procurement@AlgomaU.ca
Procurement Method:
Open acquisition whereby all interested Suppliers may submit a Proposal.
Description:
Algoma University is seeking Proposals from Vendors to provide a chiller refrigeration system.
Estimated Quantities:
N/A
Submission Details:
All submissions must be emailed to AU Contact only.
Submission Deadline:
Wednesday, July 12, 2023 by 2:00:00 p.m.(ET)
Public Opening:
Not Applicable
Conditions for Participation:
Stage I will consist of a review to determine which Proposals comply with all of the Specific Requirements, if applicable. Proponent must answer ‘YES’ to all of these requirements in order to proceed to Stage II.
Specific Requirements -

Proponent must have a minimum of five (5) years experience in the service of snow removal, salting and sanding and spring clean up services on behalf of its client(s).;
Proponent must support a maximum of one (1) hour response time when conditions require it and/or when called in by the Algoma University's point of contact.
Proponent must have a cyber security system and plan currently in place for the safe and secure sharing and storage of information between itself and its clients.

Mandatory Submission Requirements:
6.1 Submission
Other than inserting the information requested on the mandatory submission forms set out in the RFQ, a Proponent should not make any changes to any of the forms. Proponents submitting Proposals that do not meet the mandatory requirements will be provided an opportunity prior to the rectification date to rectify deficiencies identified in the Rectification Process.
6.1.2 Submission Form (Appendix 1)
Each Proposal should include a Submission Form completed and signed by an authorized representative of the Proponent.
6.1.3 Rate Bid Form (Appendix 2)
Each Proponent must include a completed Rate Bid Form according to the instructions contained in Appendix 2 and any related form(s).
6.1.4 Form of Agreement - (Appendix 3)
Each Proponent should provide a copy of its standard contract for Algoma University's consideration as per Appendix 3 instructions.
6.1.5 Reference Form (Appendix 4)
Each Proponent should complete the Reference Form and include it with their Proposal.
6.1.6 General Requirements Questionnaire (Appendix 5)
Each Proponent must complete the General Requirements Questionnaire and include it with their Proposal. Questionnaires are evaluated comparatively based on the responses provided. Proponents should provide complete answers to questions within their questionnaire. Supporting documentation referenced by the Proponent in their questionnaire will not be evaluated. Submissions of the completed questionnaire file must be in Excel only.
6.1.7 Rectification Process
The rectification process will be limited to only allowing rectification of the following components of a Proponent’s Proposal:
a. Appendix 1 – Only to confirm Signature and Proponent Information provided;
b. Appendix 2 - Missing component of pricing;
c. Appendix 3 - Only to confirm Proponent Agreement included;
d. Appendix 4 - Only to confirm Reference Information provided.
Proposals satisfying the mandatory requirements before the rectification date will proceed to Stage I Specific Requirements. Proposals failing to satisfy the mandatory requirements will be excluded from further consideration.
Scored Submission Requirements:
Proponents that “Pass” Stage I - Specific Requirements will move on to Stage II. Proponents that do not “pass” (answer “yes” to all criteria) will not move on to Stage II.
The following is an overview of the categories and weighting for the rated criteria to be used in Stages II and III of the RFQ. Proponents who do not meet a minimum total rated score of 60% in Stage II will not be considered to proceed to Stage III of the evaluation process.
Rated Criteria CategoryWeighting (Points)
GENERAL REQUIREMENTS65
A. EXPERIENCE AND QUALIFICATIONS OF THE COMPANY12
B. EXPERTISE OF LEAD AND TEAM MEMBERS15
C. APPROACH AND METHODOLOGY35
D. RISK ASSESSMENT PLAN3
E. VALUE ADDED INCENTIVES/IDEAS1
F. ACCESSIBILITY (AODA) AND SUSTAINABILITY2
Pricing 35
Total Score100
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).
Services Delivery Date:
It is anticipated that the Agreement will be executed by October 17, 2023 and Services will begin.
Duration of Agreement:
The term of the Agreement will be for a period of up to twenty four (24) months, with an option for Algoma University to extend the Agreement on the same terms and conditions for an additional term of up to twenty (24) months, for a total Agreement term not to exceed forty eight (48) months.
Additional Options:
Not Applicable
Negotiation:
At the end of the evaluation process, AU may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification. See acquisition document(s) for further detail.
Responses must be submitted in English.
Suppliers should note that information contained within this Acquisition Notice is subject to change. Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.

Proponent proposals are to be submitted via email to procurement@algomau.ca

Dates

Publication

2023/06/07 03:32:13 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2023/06/27 02:00:00 PM EDT

Questions are submitted online

Closing Date

2023/07/12 02:00:00 PM EDT

Contact Information

Maxine Smale

7059492301 ext. 3121

maxine.smale@algomau.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.