Suppliers can find the complete acquisition document(s) on MERX.com.
Procuring Entity:
Algoma University (AU)
Procurement Services
1520 Queen Street East
Sault Ste. Marie, Ontario P6A 2G4
Contact:
Meeka Bruni
Procurement@AlgomaU.ca
Procurement Method:
Open acquisition whereby all interested Suppliers may submit a Proposal.
Description of Services:
This Request for Proposals (“RFP”) is an invitation by Algoma University to prospective proponents to submit a Proposal for a Building Envelope Consultant to develop a building envelope and roof study at the Sault Ste Marie Algoma University Campus Shingwauk Hall.
Submission Details:
All submissions must be emailed to AU Contact by the Submission Date/Time listed in the RFP Timetable below.
Public Opening:
Not Applicable
Mandatory Pre-Proposal Site Walkthrough
All proponents must attend site walkthrough or they will be disqualified from bidding.
Date: October 10, 2023 at 11:00 a.m. (ET)
Please report to security for a sign in at the main building door “Z”.
Submission Deadline:
Thursday October 26, 2023 by 2:00:00 p.m. (ET)
All times noted are Eastern Time Zone (ET). The RFP timetable is tentative only and may be changed by Algoma University at any time. All times are according to the Contact Persons’ computer clock.
Conditions for Participation:
Stage I will consist of a review to determine which Proposals comply with all of the Specific Requirements, if applicable. Proponent must answer ‘YES’ to all of these requirements in order to proceed to Stage II.
Specific Requirements
The RFP is an invitation to obtain Proposals from prospective suppliers for the provision of a Building Envelope Consultant to develop a building envelope and roof study at the Sault Ste Marie Algoma University Campus Shingwauk Hall. The outcome of the study is to evaluate and present the condition of the building envelope system and roof and provide a report outlining recommendations for the long-term continued operation of the building.
Mandatory Submission Requirements:
Submission
Other than inserting the information requested on the mandatory submission forms set out in the RFP, a Proponent should not make any changes to any of the forms. Proponents submitting Proposals that do not meet the mandatory requirements will be provided an opportunity prior to the rectification date to rectify deficiencies identified in the Rectification Process.
Submission Form (Schedule C1)
Each Proposal should include a Submission Form (Schedule C1) completed and signed by an authorized representative of the Proponent.
Insurance Coverage
A certificate from the proponent’s insurer showing that the proponent is able to obtain the insurance coverage identified in the Schedule A.
Occupational Health and Safety WSIB
Proponents shall submit their current Workers Compensation Board rating or clearance notice.
Rated Requirements
Each Proponent must cover the Rated Requirements within their Proposal. Submissions are evaluated comparatively based on the responses provided. Proponents should provide complete answers to questions outlined in RFP Section 5.4.1.
Section B: Understanding of the Project
Section C: Corporate Qualifications
Section D: Proponent’s Team
Section E: Project Delivery Approach
Section F: Comparable Projects (Schedule D1)
Section G: Diversity and Inclusion
Financial Proposal Submission Form (Schedule C2)
Each Proponent must include a completed Financial Proposal Submission Form according to the instructions contained in Schedule C2 and any related form(s).
Form of Agreement (Schedule B)
Each Proponent should read a copy of Algoma University’s provided form of agreement as per Schedule B instructions, in a separate file.
Proposals satisfying the mandatory requirements before the rectification date will proceed to Stage I Specific Requirements. Proposals failing to satisfy the mandatory requirements will be excluded from further consideration.
Complete submission requirements are provided within the acquisition document(s).
Scored Submission Requirements:
Proponents that “Pass” Stage I - Specific Requirements will move on to Stage II. Proponents that do not “pass” (answer “yes” to all criteria) will not move on to Stage II. The following is an overview of the categories and weighting for the rated criteria to be used in Stages II and III of the RFP.
Proponents who do not meet a minimum total rated score of 60% in Stage II will not be considered to proceed to Stage III of the evaluation process.
A maximum of three (3) of the highest scoring Proposals from Stage II may advance to Stage III. If the 4th place Proposal (if applicable) is within one (1) point of the 3rd place Proposal, then the 4th place Proposal may also move on to Stage III.
All vendors that are considered for Stage II will move on to Stage III.
Rated Criteria Category Weighting (Points)
Stage I: Mandatory Requirements - Pass/Fail
Stage II: Rated Requirements - 80
Understanding of the project - 10
Corporate Qualifications - 5
Proponent’s Team - 20
Project Delivery - 20
Comparable Projects - 15
Diversity and Inclusion - 10
Stage III: Financial Proposal - 20
Negotiation:
At the end of the evaluation process, AU may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification. See acquisition document(s) for further detail.
Responses must be submitted in English.
Suppliers should note that information contained within this Acquisition Notice is subject to change. Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.
