Basic Information

Reference Number

0000133770

Issuing Organization

Art Gallery of Ontario

Owner Organization

Art Gallery of Ontario

Project Type

RFP - Request for Proposal (Formal)

Project Number

2018-46

Title

Security Access Control System Upgrading w/ Service Maintenance Agreement Option

Source ID

PP.CO.ON.803825.C92897

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Job Location

317 Dundas Street West
Toronto, Ontario
Canada M5T 1G4

DescriptionA - Previous Amendment

RFP 2018-46 – Security Access Control System Upgrading with Option for Service Maintenance Agreement

Description:
The Art Gallery of Ontario seeks proposals from highly qualified commercial security contractors for a Phase 1 replacement and upgrading of its Security Access Control System and other security upgrades.

This RFP also requests rates for a three- or five-year service maintenance agreement, as an optional addition to the contract, to be awarded at the discretion of the AGO.

The successful candidate MUST have significant qualified experience and security clearance at high level security facilities. The successful candidate will:

Systematically decommission and replace the entire Security Access Control System in the facility with Genetec HID VertX or C-Cure 9000 system
Replace the main core switch
Install fiber optic cabling (six (6) runs)
Supply and install eight (8) new workstations
Relocate an encoder rack
Other miscellaneous items

This Scope of Work must be completed by March 31, 2019.

The successful candidate may also be contracted directly to the AGO for a service maintenance agreement, for up to five years.

Conditions for Participation and Requirements to Request to Participate:
Only Contractors/Firms who currently possess, as a minimum, ALL of the below compliance requirements will be eligible to bid and considered for this project:

1. Security Clearance
The Contractor/Firm and all staff directly and indirectly involved in this project must currently possess and will continue to do so through the life of the project a Level 2 “Secret” - Government of Canada Security Clearance.

No work shall be sub-contracted to firms/individuals that do not possess the above clearance.

2. Relevant Completed Project Experience
Eligible Bidders will have direct experience and clearance resulting from installations at the following high security installations:

International Airports
Major Police Forces
Major Financial Institutions
Military
Corrections Canada
Other Canadian high security organizations

3. Project Values
Eligible Bidders must have completed in the last three (3) years, four (4) security installations with a contract value in excess of $750,000 for each project.

4. Certified Manufacturer Installation Contractors
To be eligible for bidding, Contractors must be currently certified and in good standing with the manufacturers of either Genetec HID VertX (Elite Partner Status with at least one technician trained in the following courses: SC-OTC-002, SC-ETC-001, SC-OTC-001, and SC-STC-001) and/or C-Cure 9000 (Enterprise – Advanced Certified Installers).

Prospective Proponents will be required to complete and return a Non-Disclosure Agreement and Notarized Affidavit Form, confirming the above, prior to receiving Appendices to the Technical Specifications that contain confidential information.

The NDA and NAF are to be submitted by email to the AGO Contact at any time until November 7, 2018 11:59:59 p.m. (inclusive).

Procurement Method:
Request for Proposals. The AGO reserves the right to negotiate. The AGO may request a Best and Final Offer (BAFO).

Procuring Entity:
Art Gallery of Ontario
317 Dundas Street West
Toronto, Ontario, Canada M5T 1G4

RFP documents* are available electronically via MERX in accordance with their fee structure ($30 for non-subscribers).
*Note: To receive the content of certain appendices to the Technical Specifications, which contain confidential information, interested Bidders will need to submit and return the Non-Disclosure Agreement and Notarized Affidavit Form that are provided in the bid package. The AGO Contact will provide the confidential appendices to qualified Proponents upon satisfactoy review of the documents.

This procurement is subject to the Broader Public Sector Procurement Directive and the Canadian Free Trade Agreement.

Dates

Publication

2018/10/24 04:09:12 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2018/11/12 05:00:00 PM EST

Questions are submitted online

Closing Date

2018/11/23 12:00:00 PM EST

Onsite Visit

2018/11/08 10:00:00 AM EST

Contact Information

Dana Silk

dana.silk@ago.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2018/11/08 10:00:00 AM EST

Location

Inside AGO front entrance - 317 Dundas Street West, Toronto, Ontario, Canada, M5T 1G4

Event Note

Only representatives from parties that have submitted a satisfactory Non-Disclosure Agreement (NDA) and Notarized Affidavit Form (NAF) in advance of the November 7, 2018 11:59:59 p.m. (inclusive) deadline listed will be eligible to participate in the site inspection and meeting. The NDA and NAF are provided in the RFP documents
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Disclaimer The AGO is incorporated under the Art Gallery of Ontario Act, 1966 (the “Act”) and is a transfer payment recipient of the Ministry of Tourism, Culture and Sport of the Province of Ontario. Additional operating support is received from the City of Toronto, the Canada Council of Arts, and generous contributions from AGO members, donors, and private-sector partners. The AGO is a registered charitable organization (#118790401 RR0001).

In addition to posting notices of opportunities here, the AGO will, from time to time, leverage contracts through buying groups such as the Ministry of Government Services and OECM.

More information on those buying groups can be found on their respective websites as follows:

• https://www.doingbusiness.mgs.gov.on.ca/mbs/psb/psb.nsf/English/VOR-3Year-Outlook-en

• https://oecm.ca/oecm-advantage/our-supplier-partners

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.