Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Sheila Baker
Procurement Officer, Financial Services
University of Toronto Scarborough
she.baker@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The Canadian Black Scientists Network (CBSN) will host its 2nd annual Black Excellence in Science, Technology, Engineering, Mathematics and Medicine (BE-STEMM) National Virtual Conference from February 1-4, 2023. The University of Toronto Scarborough is seeking a qualified planner to manage and deliver this virtual conference.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at
https://utoronto.bonfirehub.ca/opportunities/57774
before September 27, 2022 at 2:00 p.m. (local time).
The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: Not Applicable.
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
Company Profile (40 points)
Approach to working with Not for Profit organizations (5 points)
Experience (5 points)
Production values, branding (5 points)
Elements likely to increase visits to sponsor/exhibitor areas/links (5 points)
Inclusion of all elements requested (10 points)
Interview with top 2-3 proponents (10 points)
Pricing (20 points)
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
23439682.1
Bid Submission Process
Bid Submission Type
Physical Bid Submission
Additional Bidding Instructions
Proponents are to submit all required documents through Bonfire
