UTSC2023-02 - Rental of Event Tent and Accroutment Package

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Susan Dyson
Procurement Manager, Financial Services
University of Toronto Scarborough
Susan.dyson@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
Rental of Event Tent and Accoutrement Package for Retail and Conference Services at the Miller Lash House at the University of Toronto Scarborough.

Rental Agreement for Event Tent - 40’ x 80’ Arch Top White Clearspan Structure and Accoutrement Package.  The Proponent will be responsible for the supply, delivery, and complete installation of the brand new tent and its support structure. The labour and materials of any pre-installation works (including but not limited to underground utilities locates and permit(s) or alterations to make the proposed site suitable) will be the responsibility of the successful proponent. 

Miller Lash House, Retail and Conference Services, requires an event tent for special events, such as weddings and corporate events. 
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated.  

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at
https://utoronto.bonfirehub.ca/opportunities/61542
on or before February 3, 2023 at 2:00 p.m. (local time).
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation. N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Canada-European UnionComprehensive Economic and Trade Agreement (CETA)


CONTRACT DETAILS
Three year term, with option to extend for additional two years (in one year increments)

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
Experience and Qualification, (20)
Completeness of Specifications and Requirements (10)
Service Response (20)
Pricing (50)

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.