UTSC2020-02 - Preventive Elevator Maintenance Service

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Sheila Baker
Procurement Officer, Financial Service
University of Toronto Scarborough
1265 Military Trail
Toronto, Ontario M1C 1A4
she.baker@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is issuing a Request for Proposal for Preventive Elevator Maintenance Service at the University of Toronto Scarborough for 25 Passenger/Service Elevators, including regular monthly preventative maintenance, 24 hour answering service, 24 hour call back service.
The procurement is anticipated not to involve negotiation.  An electronic auction is not anticipated.  

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at
https://utoronto.bonfirehub.ca/opportunities/29705
on or before March 3, 2020 at 2:00:00 p.m. (local time).
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation.
Attendance at Proponents Meeting (walkthrough) Pass / Fail

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
Service agreement contract to commence May 1, 2020

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
Proponents Meeting Attendance – Pass / Fail
Experience and Qualifications (25 points)
Operations Peronnel and Policy (20 points)
Project Understanding and Schedule (15 points)
Pricing (40 points)


NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.