Basic Information

Reference Number

0000180246

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202016251

Title

Student Affairs/Services Data Software, Survey, and Assessment Services

Source ID

PU.AC.ON.238761.C100976

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years
Option: two (2) additional terms of one (1) year each

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Harneer Batra
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
harneer.batra@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Student Affairs/Services Data Software, Survey, and Assessment Services
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/33761 on or before Tuesday, August 18, 2020 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
Three (3) year term with an option to extend for two (2) additional terms of one (1) year each.

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:

Criteria Category Category Weighting (Points)
Minimum Qualifications 10
Primary Functional Requirements 63
Secondary Functional Requirements 10
Roles, Access and Security 28
Technical Requirements 43
Roadmaps and Future Considerations 17
Implementation and Training 50
Pricing 50
Maintenance, Support and Services 9
Presentation/Demonstration (optional) 20
Security and Privacy PASS/FAIL
Total Points 300 w/ Presentation
280 w/o Presentation

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2020/07/24 10:33:27 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2020/08/04 02:00:00 PM EDT

Questions are submitted online

Closing Date

2020/08/18 02:00:00 PM EDT

Contact Information

Harneer Batra

416-978-5458

harneer.batra@utoronto.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents must upload all Requested Documents to:
https://utoronto.bonfirehub.ca/opportunities/33761

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