Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Nathan King
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
n.king@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Student Admissions Assessment Software
The Rotman Commerce program, at the University of Toronto, requires a platform to conduct online video and written interviews of prospective students, as part of a supplemental application for admission. It is used by prospective students during the application cycle that runs from October to February and is required for admission consideration. The supplemental application allows the Program to review students' admissibility beyond the academics, so that we can gain a better understanding of their leadership, community involvement, communications skills and passion for business to admit high quality students.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Tuesday, December 06, 2022 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Not Applicable
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
Term of 3 years with option to extend for 2 additional years
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Admissions Software 10
Users 15
Solution Requirements 20
Security 15
Implementation and Onboarding 5
Service and Maintenance 5
Training 5
Experience and Qualifications 5
Financial 20
Total 100
Presentation/Demonstration 15
Total with Presentation 115
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
