Basic Information

Reference Number

0000196659

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202116310

Title

Resource/Meeting Rooms Scheduling System

Source ID

PU.AC.ON.238761.C93222

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years
Option: five (5) additional terms of one (1) year each

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Raymond Siguenza
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
raymond.siguenza@utoronto.ca
416-978-2348

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Resource/Meeting Rooms Scheduling System
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/40751 on or before Monday, May 17, 2021 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
Three (3) years with option to extend for five (5) additional terms of one (1) year each.

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:

EVALUATION CRITERIA Main scores % of Total Score
Experience and Qualification 10 4%
Functional Requirements 65 28%
Technical Requirements 55 24%
Implementation Requirements 15 7%
Warranty, Maintenance and Service 20 9%
Pricing 55 24%
Presentation 10 4%
Information and Risk Management Pass/Fail n/a
TOTAL 230 100%

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2021/04/12 10:50:19 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2021/04/26 02:00:00 PM EDT

Questions are submitted online

Closing Date

2021/05/17 02:00:00 PM EDT

Contact Information

Raymond Siguenza

416-978-2348

Raymond.Siguenza@utoronto.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents must upload all Requested Documents to:
https://utoronto.bonfirehub.ca/opportunities/40751

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