Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Raymond Siguenza
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
raymond.siguenza@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Orientation Camp for Rotman School of Management.
The Rotman School of Management (Rotman) hosts a new student orientation for all incoming MBA students in August of each year. The incoming classes include approximately 275 Full-Time MBA and 150 Extended MBA (Morning and Evening) students. Historically the two programs have hosted separate academic and social orientation activities however, our goal moving forward is to strengthen the connection in the community both within and across the MBA student populations and as such, we would like to offer a camp experience for FT MBA and Extended MBA populations. This experience may offer students an opportunity to build bonds and relationships within both the FT and Extended MBA program. Through providing this opportunity to build connections and have fun, it is hoped this will lay the foundation for a great MBA experience.
We would like the camp experience to be held over three days from August 25 – 27, 2023. We are looking for a camp that will offer accommodation, meals and trained professional staff to execute all the camp activities and manage the camp experience on behalf of Rotman. Incoming students, orientation volunteers, staff and instructors would be invited to attend the experience.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Thursday, April 13, 2023 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
The term of the agreement is one (1) year with one (1) year extension option.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Experience and Qualifications 20
Facilities, Accommodations and Food Requirements 20
Activity Planning and Management 20
Staff Requirements 20
Pricing 20
Total 100
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
