Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Harneer Batra
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
harneer.batra@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Mass Notification System
The Office of Safety and High Risk (OSHR), University of Toronto Communications (UTC) and Information Technology Services (ITS) on behalf of the Governing Council of the University of Toronto seek a Proponent to provide a robust, reliable mass notification tool. The tool will be used for critical incident notifications and other mass communications with groups of stakeholders. OSHR, UTC and ITS will be the primary contacts once an Agreement is signed with the successful Proponent
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Thursday, November 3, 2022 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
The term of the services agreement is three (3) years, with an option to extend for 2 additional terms of one (1) year each, for a total possible term of five (5) years.
is anticipated to be for one (1) year with an option to extend to one (1) year
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Experience and Qualifications 10 total
Service Requirements 50 total
General User Experience and Access 8
Messaging Interface 5
Distribution and Delivery 10
Recipient Lists 4
Data Integration 5
Accessibility 15
Reporting and Retention 3
Technical Requirements 30 total
Identification and Authentication 8
Authorization 6
Security 10
Email 6
Support 15 total
Pricing 20 total
Presentation (Optional) 15 total
Testing (Optional) 10 total
References 10 total
Total without Presentation, Testing, and References 125
Total with Presentation, Testing, and References 160
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
