Basic Information

Reference Number

0000233382

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202216664

Title

Mass Notification System

Source ID

PU.AC.ON.238761.C110216

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years
Option: Two, one year extension option

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Harneer Batra
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
harneer.batra@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Mass Notification System

The Office of Safety and High Risk (OSHR), University of Toronto Communications (UTC) and Information Technology Services (ITS) on behalf of the Governing Council of the University of Toronto seek a Proponent to provide a robust, reliable mass notification tool. The tool will be used for critical incident notifications and other mass communications with groups of stakeholders. OSHR, UTC and ITS will be the primary contacts once an Agreement is signed with the successful Proponent

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Thursday, November 3, 2022 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
The term of the services agreement is three (3) years, with an option to extend for 2 additional terms of one (1) year each, for a total possible term of five (5) years.
is anticipated to be for one (1) year with an option to extend to one (1) year

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:

EVALUATION CRITERIA WEIGHT
Experience and Qualifications 10 total
Service Requirements   50 total
General User Experience and Access 8
Messaging Interface 5
Distribution and Delivery 10
Recipient Lists 4
Data Integration 5
Accessibility 15
Reporting and Retention 3
Technical Requirements   30 total
Identification and Authentication 8
Authorization 6
Security 10
Email 6
Support   15 total
Pricing   20 total
Presentation (Optional)   15 total
Testing (Optional) 10 total
References                       10 total
Total without Presentation, Testing, and References 125
Total with Presentation, Testing, and References 160

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2022/10/07 04:11:50 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2022/10/19 02:00:00 PM EDT

Questions are submitted online

Closing Date

2022/11/03 02:00:00 PM EDT

Contact Information

Harneer Batra

000-000-0000

harneer.batra@utoronto.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link: https://utoronto.bonfirehub.ca/opportunities/58488

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.