2020-PD-279 - Waste Management Services

This Request for Proposals (“RFP”) is an invitation by Simon Fraser University (“SFU”) to prospective proponents to submit proposals for Waste Management services, as further described in Part 2 – The Deliverables (the “Deliverables”).   

Established in 1965, Simon Fraser University is located on British Columbia's west coast, and boasts three distinctive campuses, Burnaby, Vancouver, and Surrey. SFU is Canada’s leading comprehensive research university and is ranked one of the top universities in the world. SFU has eight faculties, delivers almost 150 programs to over 35,000 students and boasts more than 130,000 alumni in 130 countries around the world.

SFU is seeking to partner with a Proponent to provide Waste Management Services that includes supply of bins, waste disposal, recycling and valued added services for the SFU Burnaby Campus.  A site visit will be on July 14 see RFP for additonal details.

Currently, the bulk of SFU’s hauling and recycling services are managed by one contractor, and specialized items are handled by several different contractors.

Value added services for this contract include detailed reporting, best practice recommendations, and sustainability initiatives. Throughout the term of the contract, the proponent will provide recommendations to SFU to guide waste reduction and reduce disposal costs. Also, the Proponent will need to monitor and inform SFU of legislative changes that may impact waste management services at SFU.

The Proponent is to provide Hauling, Recycling, and Value-Added services as outlined below:

Deliverables:
 

1. Supply front loading container types and sizes to fit SFU’s equipment and needs. All containers must be bear proof.

2. Supply roll-off bins of various sizes for short and long-term use when requested. Garbage and yard waste must all be in bear proof containers.

3. All containers delivered to the site must be in new or like-new condition and freshly painted and be maintained in good operating condition at all times throughout the term of the agreement.  The SFU Operations Supervisor will conduct an inspection to assess the condition of the containers from time-to-time and will, at no charge, request replacement of containers that do not meet the SFU standards.

4. The Supplier must keep their containers in a hygienic condition free from objectionable odours and in accordance with all regulatory Health and Garbage requirements.

5. SFU expects that after each pickup of a bin by the Vendor, the area within 10 feet of the bin to be clear of any debris, clean-up any spillage, and the bin to be disinfected for odour control.

6. Driver(s) must report any damages to the containers to the SFU Operations Supervisor including but not limited to broken lids, casters, etc.

7. Cover all costs and for the prompt replacement of Vendor supplied vandalized, damaged, or dirty containers as directed by the SFU Operations Supervisor.

8. Provide demand and scheduled pickup services for all vendor supplied containers, and SFU compactors.

9. Pick-up the waste at such times suitable to the operation of SFU; times shall be approved by the SFU Operations Supervisor.

10. Trucks must have front-dump bin scales.

11. Vendor to guarantee and provide proof that the garbage is disposed in B.C. Government certified landfill sites twice annually, or upon request. 

12. Recycling services for mixed recyclable containers, mixed paper, cardboard, wood, metals, cardboard, concrete, electronics (palletized by SFU) and disposal of banned landfill items to an approved waste or recycling depot.

13. All services provided will be at an industry acceptable level.

14. Transport waste to landfill, composting, recycling site(s) approved by SFU.

15. Employees or representatives must adhere to all institutional policies and procedures including SFU Health and Safety requirements and be responsible to the SFU Operations Supervisor for observance

16. Provide copies of all scale tickets with invoicing.

17. Inform SFU of any changes to regulatory waste and recycling requirements, to ensure SFU is compliant.

18. Support SFU in reducing costs through the introduction of separation management techniques. 

19. Provide professional assistance to the University and the ongoing development of its waste management plan.

20. Provide advice and assist SFU in reaching its zero waste goals and in reaching a 100% recycling goal.

21. Guarantee price and service for the term of the contract with no provisions for price increases, except as provided herein. Fuel surcharges must be agreed upon between the parties to be considered accepted.

22. Monthly electronic reporting (website, MS Excel, etc.) including pickup dates, bin type, bin location, individual and summarized weight and volume weights by waste stream (i.e. garbage, compost, electronics, mixed recyclable containers, cardboard, etc.) delivered to SFU by 4pm on the 15th day of the following month. 

23. The Student Residences have three move-outs per year at the semester break. Proponent to provided one to five of the containers to support move out. The compactors located in the Student Residences are emptied in advance of move-out and additional to the regular scheduled service. During the busiest move-out day containers are emptied as many as three times per day.