Basic Information

Reference Number

0000144217

Issuing Organization

Simon Fraser University

Owner Organization

SIMON FRASER UNIVERSITY

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2018-WS-206

Title

Request for Proposal For Preventable Maintenance Services of Elevators

Source ID

PU.AC.BC.836081.C99795

Agreement Types

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

New West Partnership Trade Agreement (NWPTA)

Details

Location

Canada, British Columbia

Delivery Point

SFU Burnaby campus

Purchase Type

Duration: 5 years
Option: plus two 1-year extension options, see RFP for full details

Description

This Request for Proposals (“RFP”) is an invitation by Simon Fraser University (“SFU”) to prospective proponents to submit proposals for the provision of Preventive Elevators Maintenance in selected buildings at SFU Burnaby Campus, as further described in Part 2.

The selected proponent will be requested to enter into negotiations for an agreement with SFU for the provision of the Deliverables based on the Form of Agreement attached to the RFP.

The term of the agreement is to be for a period of sixty (60) months, with an option in favour of SFU to extend the agreement on the same terms and conditions for an additional two (2) terms of up to twelve months each.

Proponents should note that procurements falling within the scope of Chapter 5 of the Canadian Free Trade Agreement (CFTA) and the New West Partnership Trade Agreement (NWPTA) are subject to those trade agreements but that the rights and obligations of the parties shall be governed by the specific terms of each particular tender call. For further reference, please see the Canadian Free Trade Agreement website at https://www.cfta-alec.ca/ and the NWPTA website at http://www.newwestpartnershiptrade.ca.

Dates

Publication

2019/02/28 10:15:00 AM PST

Bid Intent

Not Available

Question Acceptance Deadline

2019/03/14 11:00:00 PM PDT

Questions are submitted online

Yes

Closing Date

2019/03/28 02:00:00 PM PDT

Onsite Visit

2019/03/13 09:00:00 AM PDT

Contact Information

Wells Song

7787825997

wells_song@sfu.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event dateA - Latest Amendment

2019/03/13 09:00:00 AM PDT

Location

SFU BURNABY CAMPUS

Event NoteA - Latest Amendment

A pre-proposal session and site visit will be conducted to provide an overview of the project and the procurement process. Proponents are strongly encouraged to attend the session to obtain information about the procurement process and to provide an opportunity to ask questions. SFU’s representatives will also be present to answer questions on the project deliverables. Proponents are encouraged to send their critical key personnel that will be responsible for running/managing this project/service to this session.
Attendance at this session and site visit is not mandatory, but highly encouraged. The pre-proposal session will be conducted at:

Meet-up point: the front desk of Facilities Services Building
Simon Fraser University, Burmaby campus, BC
9:00 am to 3:00 pm, March 13, 2019
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Submission Form	Appendix B	Yes	No
Proposal Form	Appendix C	Yes	No
Cover Letter	See RFP for details	Yes	No
Certificate of Insurance	for $5,000,000	Yes	No
WorkSafeBC Clearance Letter	Up to date Letter	Yes	No
Sample Service Log	1 page	Yes	No
CV/Resume	of the assigned Account Manager responsible for the services during contract period	Yes	No
Organizational Chart	clearly showing how the proponent intends to structure its working relationship with SFU	Yes	No
Reference List	Appendix E	Yes	No
Hourly Rates Form	Appendix I	Yes	No
Appendix H – Value Added	Optional submission and will be evaluated	No	No
Sample Online Reporting System Layout	Optional submission and will be evaluated	No	No
No entries

Additional Bidding Instructions

See RFP document for detailed instructions of submission.

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