Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 7243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (RFP) for Summer Operation Property Management Software Solution for Housing Residence Life (HRL).
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before May 11, 2021, at 11:00:00 a.m. EDT.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation: [insert any requirements that are pass/fail or subject to a minimum score in the evaluation].
Insurance Requirements
-
-
- Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
- Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
- Privacy Liability and Cyber Risk Insurance covering liabilities resulting or arising from data damage/destruction/corruption, including without limitation, failure to protect privacy, unauthorized access, unauthorized use, virus transmission, denial of service and loss of income from network security failures in connection with the Services provided under this agreement with a minimum limit of two million dollars ($2,000,000) each claim and annual aggregate. Such insurance will also include coverage for notification costs and credit monitoring services. Such insurance will be maintained on a continuous basis for two (2) years subsequent to termination of this Agreement, and
- Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services
Mandatory Submission Criteria- Stage 1
EVALUATION CRITERIA SCORING
File #1 – Completed Proponent Acknowledgements:
(a) Completed APPENDIX ‘A’ – PROPONENT ACKNOWLEGEMENT FORM Pass/Fail
Privacy, IT Security and Accessibility Requirements (Bonfire Questionnaire (Q-45BF) Pass/Fail
Evaluated Submission Criteria- Stage 3
EVALUATION CRITERIA WEIGHTING (POINTS)
File #3 - Company Information 5
File #4 – Relevant Experience 20
File # 5 - Technical and Functional Requirements (Bonfire Questionnaire (Q-13AY) 40
File #6 – Project Management Team 15
File # 7 – Project Plan 5
File # 8 – Understanding the Services 10
File #9 - Social Policy Programs 5
Subtotal 100
Minimum passing score of 70% is required for Stage 2- Evaluated Submission Criteria
Short-Listed Proponents Demonstration/Presentation – Stage 4
It is Ryerson’s intention to interview the top 3 scoring Proponents following the evaluation of the Technical Evaluation Criteria in Stage 2. However, Ryerson reserves the right, in its sole discretion, to invite additional Proponents to advance to the Interview in Stage 3 of the evaluation based on the next highest rated criteria scores following the original top 3 scoring Proponents. For clarity, Ryerson may elect to invite the 4th highest scoring Proponent to the Interview Stage and then the 5th highest scoring Proponent to the Interview Stage, and so on, provided all such additional Proponents invited to the Interview Stage have scored at or above the minimum threshold of the Technical Evaluation Criteria Stage.
CRITERIA WEIGHTING (POINTS)
Proponent Demonstration/Presentation 20
Subtotal 20
Minimum passing score of 70% is required for Stage 3- Presentations
Financial Evaluation Criteria
EVALUATION CRITERIA WEIGHTING (POINTS)
Pricing Part I Total Fixed Fee – Enterprise Solution User Licenses (Bid Table- BT-12AJ) 10
Pricing Part II Implementation/Customization- Total Fixed Fee- (Bid Table- BT-48MZ) 20
Subtotal 30
Total Evaluated Score 150
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five; and
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Detail
Term of Agreement is Three (3) years plus two (2) optional one (1) extensions.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
