Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 7243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting an RFP for Sick Leave Administration.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/25593 on or before August 20, 2019, 11:00:00 A.M. EDT.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
-
-
- Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
- Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services.
Mandatory Submission Requirements
Stage 1
1. File #1 - Proposal Acknowledgement Form
Stage 2
2. File # 2- Privacy Requirements
Proponents will provide a completed as set out in Appendix F- Privacy Requirements.
Scored Submission Requirements
Stage 3
3. File #3 Company Information
4. File #4 Relevant Experience
5. File # 5 Provider Team
6. File # 6 Sick Leave Management
7. File #7 Project/Transition Plan
8. File #8 Understanding the Services
The Minimum Passing Score for Stage 2 3 - Qualitative Evaluation is 70 % or 77 out of 110 points.
Presentation
Stage 4
The top three (3) ranked Proponents attaining the minimum passing score for Stage 3 of the technical evaluation criteria shall be short-listed to attend Proponent Presentations and will be provided with a presentation agenda and questions for the preparation of their presentation. To advance in further evaluation the short-listed Suppliers that present must attain the minimum passing score for Stage 4- Proponent Presentation.
The Minimum Passing Score for Stage 4 – Proponent Presentation is 70% or 14 out 20 points
Financial/Pricing Submission
Stage 5
9. File #9 Pricing
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the Final Agreement is 3 years, plus two optional renewal periods of 1 year each, in the discretion of Ryerson.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria:
Stage 1
CRITERIAWEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form Pass/Fail
Stage 2
CRITERIAWEIGHTING (POINTS)
File #2 – Privacy Requirements Pass/Fail
Technical Evaluation Criteria:
Stage 3
CRITERIAWEIGHTING (POINTS)
File #3 – Company Information 5
File #4 – Relevant Experience 25
File #5 – Provider Team 20
File #6 – Sick Leave Management 30
File # 7- Project/Transition Plan 15
File # 7- Understanding the Services 15
Subtotal 110
Stage 4 – Proponent Presentation
CRITERIAWEIGHTING (POINTS)
Presentation 20
Subtotal 20
It is Ryerson’s intention to invite for presentation the top 3 scoring Proponents following the evaluation of the Technical Evaluation Criteria in Stage 3. However, Ryerson reserves the right, in its sole discretion, to invite additional Proponents to advance to the Presentation in Stage #4 of the evaluation based on the next highest rated criteria scores following the original top 3 scoring Proponents. For clarity, Ryerson may elect to invite the 4rd highest scoring Proponent to the Interview Stage and then the 5th highest scoring Proponent to the Interview Stage, and so on, provided all such additional Proponents invited to the Interview Stage have scored at or above the minimum threshold of the Technical Evaluation Criteria Stage.
Financial Evaluation Criteria:
Stage 5
CRITERIAWEIGHTING (POINTS)
File #9 – Pricing
- Table 1 – Per Claim Fee 20
Subtotal 20
Total Evaluated Score 150
The Price Form will be evaluated in accordance with the following:
Example: For Fixed Fee:
Supplier A $1,000 (lowest price) = 20 points (maximum points)
Supplier B $1,200 – score = 1000/1200 x 20 = 16.67.
In the event of a tie in the total Score between Proponents, the weightings for the Technical Evaluation will be used as the tie breaker.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
