Basic Information

Reference Number

0000113776

Issuing Organization

Toronto Metropolitan University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2018-065-TS

Title

Records Imaging

Source ID

PU.AC.ON.219949.C83812

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Purchase TypeA - Latest Amendment

One Time Only- Delivery Date:2018/08/25

Description

Tender Notice

Procuring Entity: Ryerson University

Address:
Ryerson University
Purchasing Services
350 Victoria Street
Toronto, Ontario
Canada, M5B 2K3

Description:
This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit Proposals indicating their organization’s capability and resources in the digitization of records on the behalf of the Office of General Counsel and Board Secretariat (‘GCBS’) at Ryerson University (‘Ryerson’), as further described in Appendix B – DELIVERABLES.

Tendering Website:
Suppliers will find the tender documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.

Procurement Method:
Open tender whereby all interested suppliers may submit a response.

Estimated Quantities:
Available within the tender document.

Submission Details:
Suppliers shall submit their response using Bonfire at: https://ryerson.bonfirehub.ca/opportunities/16236

Submission Deadline:
August 17, 2018 at 11:00:00 AM EDT

Public Opening:
Not Applicable.

Conditions for Participation:
Insurance Requirements:

Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence.Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, if applicable to the type of Services offered under this Agreement, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services;
Privacy Liability and Cyber Risk Insurance covering liabilities resulting or arising from data damage/destruction/corruption, including without limitation, failure to protect privacy, unauthorized access, unauthorized use, virus transmission, denial of service and loss of income from network security failures in connection with the Services provided under this agreement with a minimum limit of two million dollars ($2,000,000) each claim and annual aggregate. Such insurance will also include coverage for notification costs and credit monitoring services. Such insurance will be maintained on a continuous basis for two (2) years subsequent to termination of this Agreement; a standalone Cyber and Privacy policy is not required if this coverage is included under a Technology Errors & Omissions Policy

Mandatory Submission Requirements:

Proposal Acknowledgement Form

Complete submission requirements are provided within the tender document.

Scored Submission Requirements:

Company Information
Relevant Experience
Project Management Team
Technical and Functional Requirements
Pricing

Complete submission requirements are provided within the tender document.

This procurement is covered by:

Chapter 5 of the Canadian Free Trade Agreement
Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement

Time-Frame for Delivery/Duration of Agreement:
Duration of the agreement shall be up to 5 years

Additional Options:
Available within the tender document.

Negotiation:
At the end of the evaluation process, Ryerson University may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

Electronic Auction:
The process does not involve an electronic auction.

Supplier Prequalification (if applicable):
Not Applicable

Responses must be submitted in English.
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document, which contains the most current information.

If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.

Dates

Publication

2018/08/01 02:09:00 PM EDT

Question Acceptance Deadline

2018/08/08 11:00:00 AM EDT

Questions are submitted online

Closing DateA - Latest Amendment

2018/08/24 11:00:00 AM EDT

Contact Information

Tim Sage

416-979-5000 ext. 7243

bids@ryerson.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall obtain the RFP Documents on the MERX tendering site available at www.merx.com
Proponents shall submit all required documents on the Bonfire website available at: https://ryerson.bonfirehub.ca/opportunities/16236

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