2018-017-RD - RFP for New Door Lock System for Pitman Hall Residence Building

Procuring Entity: Ryerson University
 
Address:
Ryerson University
Purchasing Services
350 Victoria Street
Toronto, Ontario
Canada, M5B 2K3
 
Description:
This Request for Proposal (“RFP”) is an invitation to prospective Proponents for Submissions indicating their organization’s capability, and unit costs to provide a New Door Lock System for Pitman Hall Residence Building in Ryerson University.
 
Tendering Website:
Suppliers will find the tender documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.
 
Procurement Method:
Open tender whereby all interested suppliers may submit a response.
 
Estimated Quantities:
Available within the tender document.
 
Submission Details:
Suppliers shall submit their response using Bonfire at: http://ryerson.bonfirehub.ca
 
Submission Deadline:
May 21st, 2018
 
Public Opening:
Not Applicable.
 
Conditions for Participation:
Available within the tender document.
 
commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability The policy is to include the following:

• Ryerson as  an additional named insured with respect to liability arising in the course of performance of the Supplier’s obligations under, or otherwise in connection with, the Agreement
• Contractual liability coverage
• cross-liability and severability of interests clause
• employers liability coverage (or compliance with the paragraph below entitled “Proof of W.S.I.A. Coverage” is required)
• an obligation on the Supplier’s insurer to provide 30 day written notice of cancellation, termination or material change to Ryerson
• tenants legal liability coverage (if applicable and with suitable sub-limits)
• non-owned automobile coverage with blanket contractual coverage for hired automobiles

1. Each Proponent shall complete, sign and submit a Proposal Acknowledgement Form (Appendix C).  The Proposal Acknowledgement Form forms part of the Proposal.

1. Each Proponent shall complete, sign and submit a Product Specification Response Sheet (Appendix D). Proponents shall use the Product Specification Response sheet to confirm they are compliant for each of the required specifications and describe how they meet the required specifications.

1. Provide a brief company/entity profile including but not limited to: company/entity history, description of services provided (including project work), number of years in business, number of employees, company organizational chart, number of location, list of current customer base, a list of certifications, licenses, affiliations, accreditations, associations that are relevant to the Deliverables.

1. Provide the proposed project team that will lead, direct, manage, supervise and provide the Deliverables at Ryerson.

1. Provide a description of how the Proponent will provide the Deliverables to Ryerson with reference to three (3) previous post-secondary residence projects. Proponents should complete the information for these three (3) projects using Appendix E – Relevant Experience in submission.

1. Provide a schedule of how long the project will take the Proponent to complete with the project due to start on the 11th of June 2018.

1. Provide the proposed project team that will lead, direct, manage, supervise and provide the Deliverables at Ryerson.  Provide completed Appendix F – Curriculum Vitae in submission.

1. Provide a detailed description of the Proponent’s quality assurance program, and describe how it will be implemented during the Project at Ryerson.
2. Provide a detailed description of the Proponents’ quality assurance of the hardware/equipment that will be used.
3. Provide a detailed description of the Proponent’s quality assurance of the work that will be completed (e.g. removal of existing locks, modification to doors, painting of doors and door frames etc.)

1. Proponents are advised to consult the Draft Agreement and Appendix B – Deliverables for warranty expectations.  Provide a description of the warranties that will be provided by the Proponent and included by the manufacturer.
2. Provide a detailed description of what is included in the Proponent’s maintenance and support contacts.

• Diverse suppliers are businesses that are more than 50% owned by members of equity-seeking communities, such as Aboriginal Peoples, racialized people, people with disabilities, newcomers, women and LGBTQ2S people.  Diverse suppliers can also be social purpose enterprises that have a social mission and employ people experiencing economic disadvantage.
• Workforce development is the use of targeted training and employment strategies to provide people in poverty with pathways to sustainable employment.  Strategies include, but are not limited to, customized recruitment, work-based learning, and apprenticeships.

1. Based on the description of Deliverables outlined in Appendix B, provide a completed Price Form as set out in Appendix G – Price Form.

• Chapter 5 of the Canadian Free Trade Agreement
• Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement