Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 7243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a RFP for OSCAR Technical Support, Maintenance & Training Services.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/21831 on or before April 3, 2019, 11:00:00 AM EDT.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
a) Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
b) Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
c) Privacy Liability and Cyber Risk Insurance covering liabilities resulting or arising from data damage/destruction/corruption, including without limitation, failure to protect privacy, unauthorized access, unauthorized use, virus transmission, denial of service and loss of income from network security failures in connection with the Services provided under this agreement with a minimum limit of two million dollars ($2,000,000) each claim and annual aggregate. Such insurance will also include coverage for notification costs and credit monitoring services. Such insurance will be maintained on a continuous basis for two (2) years subsequent to termination of this Agreement, and
d) Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services; Such other types of insurance as would be carried by a prudent person or as Ryerson may from time to time require, having regard for the nature of the Services and its location.
Stage 1
Mandatory Submission Requirements
- File #1 - Proposal Acknowledgement Form
2. File #2- OSCAR EMR Certification Letter
Stage 2
Privacy and IT Security Requirements
3. File # 3 – Privacy Requirements
Stage 3
Scored Submission Requirements
4. File # 4 - Company Information
5. File # 5 – Relevant Experience
6. File # 6 - Project Management Team
7. File # 7 – Transition Plan
8. File # 8 - Understanding the Services
Stage 4
Pricing – Appendix D
The Minimum Passing Score is 70% for Stage 3 Technical Evaluation Criteria.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the Final Agreement is 3 years, plus two optional renewal periods of 1 year each, in the discretion of Ryerson.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria:
STAGE 1
CRITERIAWEIGHTING (POINTS)
File #1 Proposal Acknowledgement Form Pass/Fail
CRITERIAWEIGHTING (POINTS)
File #2 OSCAR EMR Certification Letter Pass/Fail
Privacy and IT Security Requirements
STAGE 2
CRITERIAWEIGHTING
(POINTS)
File #3 – Privacy Requirements Pass/Fail
Technical Evaluation Criteria:
Stage 3
CRITERIAWEIGHTING (POINTS)
Company Information 5
Relevant Experience 30
Project Management Team 25
Transition Plan 10
Understanding the Services 10
Subtotal 80
Financial Evaluation Criteria:
Stage 4
CRITERIAWEIGHTING (POINTS)
Pricing Part I – Technical Support/Maintenance and Training Services -Fixed Fee 20
Subtotal 20
Total Evaluated Score 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
