Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 7243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (RFP) for Laundry Equipment Services for Student Residences.
The procurement [is/is not] anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/34142 on or before September 1, 2020, at 11:00:00 A.M EDT
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
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- Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
- Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the contract is 3 years, with 2 optional one (1) year extensions.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Requirements
CRITERIA WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form Pass/Fail
Evaluated Requirements
CRITERIA WEIGHTING (POINTS
Company Information 5
Relevant Experience 20
Proposed Laundry Equipment 5
Project Management Team 10
Transition Plan 5
Understanding the Services 10
Social Policy Programs 5
Subtotal 60
Financial/ Pricing Requirements
CRITERIA WEIGHTING (POINTS)
Pricing Part I -Fixed Fee- Retail Pricing Rates (Bid Table 1) 15
Pricing Part II- Revenue Sharing Arrangement Percentage (Bid Table 2), as below:
i. Pre-load Amount 15
ii. Subsequent Additional Amount 10
Subtotal 40
Total Evaluated Score 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
