Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of the supply, delivery, installation, warranty services and training for four (4) low/mid fidelity Manikins, as further described in Appendix B - Deliverables.
Ryerson intends to execute a Master Services Agreement provided in Appendix E.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/50506 on or before March 11, 2022, 4:00:00 PM EST.
The submissions will not be opened publicly.
Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to Ryerson, in accordance the timeframes specified by Ryerson:
a) Insurance:
1. Commercial liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability. The policy is to include the following:
- Ryerson as an additional named insured with respect to liability arising in the course of performance of the Proponent’s obligations under, or otherwise in connection with, the Agreement
- Contractual liability coverage
- cross-liability and severability of interests clause
- an obligation on the Proponent’s insurer to provide 30 day written notice of cancellation, termination or material change to Ryerson.
2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required.
b) WSIB (or equivalent):
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).
c) Agreement to Comply with Ryerson University COVID-19 Vaccination Policy:
- If on-site visits by the Proponent is required, complete and return the fourth page of the Agreement to Comply with Ryerson University COVID-19 Vaccination Policy.
This is an agreement and acknowledgement from the Successful Proponent to Ryerson verifying their compliance with Ryerson’s COVID-19 Vaccination Policy.
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
Minimum Passing Score
The Minimum Passing Score for Step 2: Technical is 70% or 56 out of 80 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
• BPS Procurement Directive;
• The Canadian Free Trade Agreement, Chapter Five;
• The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
• Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
Contract Details
The term of the Final Agreement(s) is 5 years, the length of the warranty term. The term may be extended to meet the extended warranty term, at Ryerson’s sole discretion.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Proposal Acknowledgement Form Pass/Fail
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #2 - Company Information 5
File #3 - Social and Sustainable Practices 2
File #4 - Delivery & Installation Schedule 3
File #4 – Social and Sustainable Practices 5
File #5 – Manikin Criteria Manikin 1 - Adult Female 17.5
File #5 – Manikin Criteria Manikin 2 - Adult Male 17.5
File #5 – Manikin Criteria Manikin 3 – Senior Female 17.5
File #5 – Manikin Criteria Manikin 4 – Senior Male 17.5
Subtotal 80
Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Pricing Part I - Cost of Four (4) Manikins 20
Pricing Part II - Other Costs N/A
Subtotal 20
Total Evaluated Score for Stages 1, 2, and 3 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
