2019-017-TS - Event Production Services

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
 
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 7243
 
 
Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.
 
 
Description of Procurement
This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit Proposals indicating their organization’s capability and resources in providing Event Production Services at Ryerson University (‘Ryerson’)
.
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 
 
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/21054 on or before March 12, 2019, 11:00:00 A.M. EDT.
 
The submissions will not be opened publicly.
 
Conditions for Participation
The procurement is subject to the following conditions for participation:
 
Insurance Requirements
 
a)            Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence.  Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
b)            Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required; and
c)            Such other types of insurance as would be carried by a prudent person or as Ryerson may from time to time require, having regard for the nature of the Services and its location.
 
Mandatory Requirements
 
File #1 - Proposal Acknowledgement Form
 
Scored Submission Requirements
 
File # 2 - Company Information
File # 3 – Relevant Experience
File # 4 - Project Management Team
 
 
Financial/Pricing Submission Requirements
 
Appendix D- Price Form
 
Minimum Passing Score
 
The Minimum Passing Score is 70% or 56 out of 80 points for Stage 2 Technical Evaluation criteria
 
 
Applicable Trade Agreements
 
This procurement is subject to the following trade agreement(s):
 
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
 
Contract Details
 
The term of the Final Agreement is 3 years, plus two optional renewal periods of 1 year each, in the discretion of Ryerson.
 
The University will base its selection of qualified suppliers on the following criteria:
 
Technical Evaluation Criteria:
 
CRITERIAWEIGHTING  (POINTS)
Company Information5
Relevant Experience40
Project Management Team35
 Subtotal80
 
Financial Evaluation Criteria:
 
CRITERIAWEIGHTING  (POINTS)
Pricing Part I –Fixed Fee20
Subtotal  20
                       
 
Total Evaluated Score  100
 
 
 
 
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.