2018-190-RD - Eric Palin Hall (EPH) LED Lighting Upgrade

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
 
Contact Person and Contract Person Coordinates
Robert Doyle, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext 6981
 
Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.
 
Note that in order to receive the current employee information documents, prospective suppliers will be obliged to execute a confidentiality agreement in accordance the terms of the procurement documents.
 
Description of Procurement
This Request for Proposal (RFP) is an invitation to Prospective Proponents to submit a Proposal for Eric Palin Hall (EPH) LED Lighting Upgrade.
 
As part of the Greenhouse Gas (GHG) Campus Retrofits Program (GGCRP), Ryerson is seeking a qualified Prime Contractor for the supply and install of LED lighting technology, along with lighting controls, to retrofit the existing lighting system, at Eric Palin Hall (EPH). The primary goal of this project is to achieve energy reductions.
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 
 
Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca  on or before 11:00 a.m. January 07th 2019.
 
The submissions will not be opened publicly.
 
Conditions for Participation
The procurement is subject to the following conditions for participation:
 
Mandatory Submission Requirements
File #1 - Proposal Acknowledgement Form

1. Each Proponent shall complete, sign and submit a Proposal Acknowledgement Form. The Proposal Acknowledgement Form forms part of the Proposal.

• Replacement and retrofit of interior lighting fixtures, including re-lamping fluorescent fixtures and experience with LED (Light Emitting Diode) luminaires.
• Lighting controls, eg occupancy sensors, and dimming protocols
• Experience pertaining to measurement and verification of systems

1. A brief company profile, including: company history, description of services provided, number of years in business, list of current customer base, a list of certifications, licenses, affiliations, accreditations, associations as relevant to the RFP deliverables.

1. [If applicable] Where services provided by the licensed electrical contractor is not in-house, ie. a sub-contractor of the Proponent team, identify name of the electrical sub-contract and provide a brief company profile.

1. List and identify names of the proposed project management team members that will lead, direct, manage and supervise this Project, including safety. Briefly outline their role and responsibility on this Project.

1. Provide resumes of all proposed project team members. Provide information on the background and work experience including any applicable training, licensing or certification(s).

1. A full list of LED lighting upgrade and retrofit related projects completed within the last 5 years, within an occupied facility.

1. Select from the list above, three (3) similar lighting projects examples, with installation within an occupied building has on-going activities, and submit a detailed project description to include

• Project location, client/ building type, year completed, construction value, relevant scope.

• Each example should reflect the involvement of the proposed Project Manager/ lead (at least 1 example), Site Supervisor (at least 1 example), identified in File #2.

1. A preliminary proposed project timeline schedule to complete all deliverables, and achieve the specified March 8, 2019 target Substantial Performance Completion date, and March 22, 2019 complete project close out.

1. File # 5 - Pricing

1. Provide a completed Price Form as set out in Appendix D – Price Form.