Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 9th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 7243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit Proposals indicating their organization’s capability and resources in provisioning a CRM Solution for the Ted Rogers School of Management (“TRSM”) at Ryerson University (‘Ryerson’.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before November 13, 2018, 11:00:00 a.m. EST.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
- Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
- Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
- Media Liability Insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. If the Media Liability policy is endorsed to cover Errors & Omissions or Professional Liability, there is no need for a stand-alone Professional Liability policy. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services;
- Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services; and
Mandatory Requirements
File #1 - Proposal Acknowledgement Form
Scored Submission Requirements
File # 2 - Company Information
File # 3 – Relevant Experience
File # 4 - Product Information
File # 5 – Technical and Functional Requirements
Financial/Pricing Submission Requirements
Appendix D – Price Form
Minimum Passing Score
The Minimum Passing Score of Stage 2 Technical evaluation is 70% or 59.5 out of 85 points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five (5)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the Final Agreement is 5 years, plus one optional renewal period of 5 years, in the discretion of Ryerson.
The University will base its selection of qualified suppliers on the following criteria:
Technical Evaluation Criteria:
CRITERIAWEIGHTING (POINTS)
Company Information5
Relevant Experience15
Product Information15
Technical and Functional Requirements50
85
Financial Evaluation Criteria:
CRITERIAWEIGHTING (POINTS)
Pricing Part I - Licensing Fee15
Subtotal 15
Total Evaluated Score 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
