Basic Information

Reference Number

0000237063

Issuing Organization

Workers Compensation Board of Manitoba

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

222-WCB-22-061

Title

Audio Visual Services

Source ID

PP.CO.MB.779467.C81840

Details

Location

Canada, Manitoba, Winnipeg

Purchase Type

Duration: 5 years

Description

The Workers Compensation Board of Manitoba (WCB) invites firms to submit a Proposal for the following: Provide audio/visual consulting, design, installation of the WCB's specified products at all WCB office locations.

Description of Services

The WCB requires the Contractor to perform the following:

a) consulting and design services, based on the WCB's audio/visual needs;
b) installation of WCB specified/supplied audio/visual equipment; and
c) repair of existing WCB audio/visual equipment.

The Services shall normally be performed during Business Hours. However, the WCB may request some of the Services to be performed outside Business Hours from time to time, as deemed necessary, in the unfettered discretion of the WCB. The Contractor shall not be entitled to charge overtime rates unless specified in the Fee Schedule.

The Vendor must have experience and knowledge with the following:

a) Lifesize video conferencing systems;
b) Optoma laser projectors - ZU606T-W;
c) Samsung TVs - models UW75TU 7000 and 8000;
d) microphone systems - wired and wireless;
e) electrical requirements for all mentioned audio/video equipment and internal or contracted association with an electrical contractor; and
f) trouble shooting experience with all the above mentioned systems.
g) all associated accessories, such as TV wall-mounts, Kramer HDMI auto switcher, DaLite Model B+C screens, etc.

The Proposal should include an overview of the proposed resource(s) being offered, including profiles of work which highlight their experience performing similar projects.

Even if the Contractor is not required under The Workers Compensation Act to have and maintain workers compensation coverage in Manitoba, the WCB shall require the Contractor to purchase and maintain workers compensation coverage for its workers who will be providing the Services in Manitoba.

The Services shall be provided onsite at the WCB's facilities and from the Contractor's facilities located in Canada, as applicable, unless otherwise agreed in writing.

It is expected the Services will be required for a period of five (5) years, with a preferred start date of January 16, 2023.

The Services shall be requested by the WCB on an "as needed" basis and the WCB makes no representation to guarantee any minimum amount of work will be assigned to the Contractor.

Dates

Publication

2022/12/01 01:56:22 PM CST

Bid Intent

Not Available

Question Acceptance Deadline

2022/12/15 02:00:00 PM CST

Questions are submitted online

Closing Date

2022/12/22 02:00:00 PM CST

Onsite Visit

2022/12/07 02:00:00 PM CST

Contact Information

Agreement Administrator

AgreementAdministrator@wcb.mb.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2022/12/07 02:00:00 PM CST

Location

333 Broadway Office Lobby, Winnipeg, Manitoba

Event Note

All Vendors must attend onsite for a walk-through inspection of two (2) different-sized meeting rooms at 333 Broadway, Winnipeg, Manitoba (the "Compulsory Onsite Visit"). The WCB will provide one (1) Compulsory Onsite Visit on Wednesday, December 7th, 2022 commencing at 2:00 p.m. MB Time, starting in the 333 Broadway office lobby. Due to restricted access and the need to provide all Vendors with the same information, late arrivals will not be allowed to catch up with the group once the group has left the office lobby. Vendors must have a representative attend the Compulsory Onsite Visit and have their attendance recorded by the WCB for that Vendor's Proposal to be considered. All attending representatives will be required to sign a "Pledge of Confidentiality & Restriction on Use of Information" due to possible contact with WCB confidential information during the Compulsory Onsite Visit. Vendors should confirm with Ray Daumler, Director Administrative Services (204-954-4444), if they plan to attend.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

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