MANITOBA REFERENCE NUMBER: MB-MBPB-12R-00326
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 12/08/2022
ISSUED BY: Shane Anderson
TELEPHONE: 204 945-6347
The Government of Manitoba (Manitoba) is requesting bid submissions for
the supply and delivery of water level recorders. This requirement is on
behalf of Environment, Climate and Parks:
Groundwater Management
CONTACT: SHANE ANDERSON
PHONE: (204)945-6361
EMAIL: ,,shane.anderson@gov.mb.ca
Please contact the individual noted above if additional information or
clarification is required on the following items.
THIS PROCUREMENT IS SUBJECT TO CHAPTER 5 OF THE CANADIAN FREE TRADE
AGREEMENT (CFTA).
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED TO:
Environment, Climate and Parks
Groundwater Management
Box 18 -200 Saulteaux Cres.
Winnipeg, Mb. R3J 3W3
Delivery is required asap. Bidder is to indicate lead time:
Delivery in ____ working days or ____weeks from receipt of the order.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/08/2022
10.00 Each GSIN: N6680MATERIAL: 66002
RECORDER, WATER LEVEL, 15 PSIG VENTED WATER LEVEL LOGGER WITH 2 MB
MEMORY, SEALED TITANIUM CONSTRUCTION WITH PERMANENT 10 YEAR BATTERY,
MINIMUM 0.1% FS ACCURACY,
IN-SITU (LEVEL TROLL 500) #0089010
In-Situ LevelTroll 500 15 psig vented water
level recorder with permanent sealed batteries for Ground Water
Management (12-5B), Requested by Zijan Wang (431 374-4243)
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs<(>,<)> product specifications, price,
delivery, quality of the bidder's performance in past awards and any
other terms & conditions indicated on this RFQ.
Suitability evaluation to be at Manitoba#s sole discretion
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba
Government(Manitoba)
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for its
intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
Bidders must be prepared to provide (IF REQUESTED):
a) references of current users of model offered
b) a demo unit to the department for a reasonable time<(>,<)>
for evaluation<(>,<)>
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper#s risk pending return
instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business.
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/ab_proc.html or contact:
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract
<(>,<)>
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h )the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc. All purchases by Manitoba under the purchase
order/contract are subject to and expressly conditional upon the
Legislature of Manitoba duly appropriating funds to the fiscal year in
which they are required to be paid. For the multi-year contracts the
RFQ/contract term "fiscal year" means the period commencing April 1st of
one year and ending on March 31st of the next ensuing year.
MANUFACTURER#S WARRANTY:
State warranty of units offered as applicable to Manitoba#s use
which would usually be considered commercial not consumer.
Parts _________ months OR _______ years
Labor _________ months OR _______ years
Potential costs associated with the location of warranty service
might be used in the evaluation of this tender
If the warranty offered is the Vendor#s warranty in combination with
or in place of the Manufacturer#s warranty then a complete
explanation to be provided.
WARRANTY SERVICE/LOCATION:
Is warranty service provided on site at our premises
Yes___ or No____
If No
Indicate the location the unit must be sent to for manufacturer#s
certified and/or approved warranty service
Company name_______________________
Location (city & province)______________
Are there any costs to Manitoba for repairs during the warranty period?
Yes___ or No____
If yes: please explain....
Do you have a toll free phone number for warranty service
Yes______ or No______
If a unit must be returned to your facility for warranty service<(>,<)>
who pays the delivery cost
- to your facility_______
- the return to our facility__________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
F.O.B. DESTINATION, FREIGHT PREPAID to:
Attn: Zijan Wang
Environment, Climate and Parks
Groundwater Management
Box 18 -200 Saulteaux Cres.
Winnipeg, Mb. R3J 3W3
(unit prices quoted include all necessary charges such as freight,
insurance, handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged
on the invoice.
PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where<(>
,<)>
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation<(>,<)>
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA#S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba#s Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA#S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba#s Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # ( if applicable) _________
Proposed Delivery Address:
TENDERS TO BE RETURNED TO:
www.merx.com
