Full Title: Professional Consulting Services for Facility Expansion & Site Development at South Winnipeg Community Centre - Richmond Site - 666 Silverstone Ave
D4. SCOPE OF SERVICES
D4.1 The disciplines/roles associated with the project team include, but not limited to,
Project Manager, Design Team Leads (including all disciplines – Architectural, Landscape, Civil,
Structural, Mechanical, Electrical), Sustainability Lead, Cost Estimator (Quantity Surveyor),
Public and Stakeholder Engagement Lead, and Business/Financial Specialist. The Services required
under this Contract shall consist of, but not limited to, the following:
(a) Programming – develop and validate a preferred program for the exterior park/site amenities
and functional space program for the facility;
(b) Develop a Site Master Plan – site and options analysis leading to preferred concept design
for the facility and the entire park site with specific attention paid to locating the spray pad
within the larger site concept. Zoning and parking requirements, site servicing and land drainage
requirements to be considered and evaluated;
(c) Preliminary Design (schematic and 33% design development phases) for:
(i) the expansion and renovation of the facility to accommodate a full-size gymnasium;
(ii) the renovation of existing lobby and kitchen/canteen areas;
(iii) modification of existing outdoor/park amenities, parking, rinks, fields and/or courts,
pathways, etc. to fit the site concept and the requirements of the expanded building;
(iv) plans, drawings and three-dimensional (3-D) renderings of the site, exterior, and key
interior elements; and
(v) completion of a current Asbestos Inventory Report of the facility with the assistance of
the City’s Asbestos team.
(d) Sustainability Design workshops and associated studies/reports as detailed in D7;
(e) Accessibility Report as detailed in D6;
(f) Phasing Plan;
(g) Stakeholder and public engagement as detailed in D5:
(i) Public Engagement Strategy;
(ii) Promotion and advertisement;
(iii) In-person public event and online opportunities;
(iv) Stakeholder meetings; and
(v) Final Public Engagement Summary Report.
(h) Cost Estimates – a minimum of three (3) cost estimates, one at the completion of each
design phase with:
(i) Class 5 to occur once the Site Master Plan is complete;
(ii) Class 4 at the completion of Schematic Design Phase; and
(iii) Class 3 at the completion of 33% Design Development Phase.
(i) Development of a financial pro-forma, that assesses the operating revenue and expenses of
the expanded community centre and identifies possible capital financing options; and
(j) Site Master Plan development and coordination involving co-locating and servicing
considerations of related infrastructure, with the consulting firm retained to design and procure
the spray pad and associated site amenities that will be constructed in 2026 (refer to D3.11). All
coordination and interaction including meetings, communications and consultation shall be inclusive
to this assignment in order to achieve the foregoing.
D4.2 The design process will require regular project meetings with the South Winnipeg
Community Centre Redevelopment Committee which will include representatives of South Winnipeg
Community Centre, the General Council of Winnipeg Community Centres, and the City.
D4.3 The Consultant shall meet the requirements of the City’s “Building and General
Construction Industry – Class of Estimate Deliverables Maturity Assessment Checklist” template for
the Class 3, 4, and 5 Cost Estimates (see Appendix C).
D4.4 The Services required under D4 shall be in accordance with the City’s Project
Management Manual
http://winnipeg.ca/infrastructure/asset-management-program/templates-manuals.stm#2 and templates
http://winnipeg.ca/infrastructure/asset-management-program/templates- manuals.stm#4 .
Notwithstanding the foregoing, the Consultant is being engaged by the City for their professional
expertise; the Consultant shall bring to the Consulting Contract Administrator’s attention any
aspect of the City’s Project Management Manual or templates which the Consultant is of the opinion
is not consistent with good industry practice.
D4.5 The following shall apply to the Services:
(a) City of Winnipeg Green Building Policy: New City-Owned Buildings and major additions
http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&DocId=5989
(b) Universal Design Policy
http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&DocId=3604
(c) Public Engagement Guidelines
https://winnipeg.ca/PublicEngagement/pdfs/PublicEngagementRequirements.pdf
D4.6 The funds available for this Contract are $300,000.
D4.7 Further to B24.6, the City reserves the right to negotiate future phases of the
Contract which may include, but not necessarily be limited to:
(a) Detailed Design and Specification Development;
(b) Contract Document Preparation;
(c) Procurement Process;
(d) Construction Services; and
(e) Post Construction Services.
