Basic Information

Reference Number

0000074081

Issuing Organization

Elections Ontario

Solicitation Type

RFSQ - Request for Supplier Qualifications - Prequalifications (Formal)

Solicitation Number

EO-181217-1

Title

Secure Ballot Printing Services Vendor of Record RFSQ EO-181217-1

Source ID

PV.MN.ON.427751.C98642

Details

Location

Canada, All of Canada, All of Canada

Purchase Type

Term: 2018/04/01 12:00:00 AM EDT - 2022/12/18 12:00:00 AM EST
Option: 2026 - 2028

Description

Monday, December 18, 2017
Re: Re-opened - Secure Ballot Printing Services Vendor of Record RFSQ EO-181217-1

Dear Supplier,
To help meet its statutory requirements, Elections Ontario has issued a Request for Supplier Qualifications (RFSQ) for the purpose of creating a Vendor of Record (VOR) and entering into Master Services Agreement (MSA) with multiple Vendors on a Regional basis, to provide Secure Ballot Printing Services. Elections Ontario has reopened the Secure Ballot Printing Vendor of Record RFSQ in order to address the Regions that had not been assigned in the previous issue of the RFSQ.
For the past several years Elections Ontario has been committed to modernizing the election process. In support of this vision, Elections Ontario has entered into an agreement with a third party Supplier for the provision of vote Tabulators. The ImageCast® Precinct optical scan Tabulator purchased from Dominion Voting Systems Corporation will be used to electronically scan, document, and count voter Ballots. In order to support the 2018 General Election and subsequent General and By-Elections, Elections Ontario requires multiple Suppliers with the ability to provide Secure Ballot Printing Services that will be compatible with the new vote Tabulators, in order to service all of the province’s Electoral Districts in a timely manner during an Election Event. Additional information regarding the ImageCast® Precinct optical scan Tabulator can be found at: http://www.dominionvoting.com/products. Note: Elections Ontario does not own and is not responsible for content on this website.
The scope of the required Deliverables may include, but is not limited to:
1.       Secure Ballot Printing and Packaging
2.       Secure Shipping Services
3.       Secure Destruction of scrap Ballot Paper
4.       Secure Warehousing Services (Ballot Paper/Printed Ballots)

Out of scope of the required Deliverables may include, but is not limited to:
1.       Ballot Paper (to be provided by Elections Ontario)

In order to support Elections Ontario in their transition to electronic Tabulators, Suppliers need to meet specific requirements. Greater details regarding the specifications, requirements, and deliverables are provided in the RFSQ document.
There will be an information session conducted via web conference (internet) and will be approximately 60 minutes to cover content, print certification overview, and general questions. The information session will held on January 9th, 2018 at 10am, and can be found at:
https://bdodunwoody.pgimeet.com/utilities/joinLiveConference.aspx?cid=2891650&pc=32378582&sc=6242&msc=12825
While the information session is voluntary, we strongly recommend that all interested parties attend the session.
Additional Information regarding this project including the RFSQ and all supporting documentation can be found at:
https://bdo.bonfirehub.ca/opportunities/12206
Proponent submission must be uploaded to the Bonfire Portal and submitted prior to the Closing Time of January 23rd, 2018 2:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission. Proponents will receive a confirmation receipt once all documents have been submitted.

Thank you for reviewing our request.
Sincerely,

Mark Krysztofiak
Procurement Coordinator
51 Rolark Drive
Toronto, ON M1R 3B1
E-mail: procurement@elections.on.ca

Dates

Publication

2017/12/18 11:05:58 AM EST

Bid Intent

Not Available

Questions are submitted online

Closing Date

2018/01/23 02:00:00 PM EST

Contact Information

Procurement Procurement

mark.krysztofiak@elections.on.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

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